Phoenix Administrative Assistant: Ops & Exec Support

Dinan & Company, LLC; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with employer matching

Paid holidays

PTO

Discretionary bonuses

Job summary

Dinan & Company, LLC, a dynamic M&A firm based in Phoenix, is seeking an Administrative Assistant to join our headquarters in Phoenix, AZ. This full-time, in-office role runs Monday through Friday, 7:00 AM to 4:00 PM and supports managers and staff with a wide range of administrative tasks.

The ideal candidate will have 3–5 years of related experience, be highly organized, and proficient in Microsoft Office.

Qualifications

• 3–5 years of experience as an Administrative Assistant or related office support.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint).
• Strong organizational, communication, and interpersonal skills.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Attention to detail and accuracy.

Responsibilities

• Provide administrative support to managers and staff across the firm
• Ensure office operates smoothly
• Prepare, edit and distribute reports, memos, letters, and other documents
• Assist in answering, screening and directing incoming calls
• Maintain and update the firm's CRM system
• Coordinate business travel and reconcile expense reports for executives
• Manage office supplies, equipment, and vendor relationships
• Assist in special projects and company events as needed
• Manage multiple priorities and actions simultaneously

Skills

Microsoft Office

Tools

CRM software

Job description

Dinan & Company, LLC, a dynamic M&A firm based in Phoenix, is seeking an Administrative Assistant to join our headquarters in Phoenix, AZ. This full-time, in-office role runs Monday through Friday, 7:00 AM to 4:00 PM and supports managers and staff with a wide range of administrative tasks.

The ideal candidate will have 3–5 years of related experience, be highly organized, and proficient in Microsoft Office.