Administrative Assistant

Dinan & Company, LLC; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with employer matching

Paid holidays

PTO

Discretionary bonuses

Job summary

Dinan & Company, LLC, a dynamic M&A firm based in Phoenix, is seeking an Administrative Assistant to join our headquarters in Phoenix, AZ. This full-time, in-office role runs Monday through Friday, 7:00 AM to 4:00 PM and supports managers and staff with a wide range of administrative tasks.

The ideal candidate will have 3–5 years of related experience, be highly organized, and proficient in Microsoft Office.

Qualifications

• 3–5 years of experience as an Administrative Assistant or related office support.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint).
• Strong organizational, communication, and interpersonal skills.
• Ability to prioritize tasks, meet deadlines, and work independently.
• Attention to detail and accuracy.

Responsibilities

• Provide administrative support to managers and staff across the firm
• Ensure office operates smoothly
• Prepare, edit and distribute reports, memos, letters, and other documents
• Assist in answering, screening and directing incoming calls
• Maintain and update the firm's CRM system
• Coordinate business travel and reconcile expense reports for executives
• Manage office supplies, equipment, and vendor relationships
• Assist in special projects and company events as needed
• Manage multiple priorities and actions simultaneously

Skills

Microsoft Office

Tools

CRM software

Job description

Dinan & Company, LLC is a dynamic 35+ year firm providing professional expertise in Mergers and Acquisitions. Headquartered in Phoenix, AZ, Dinan also has offices located in five cities across the United States. For additional background information, please visit our website at www.dinancompany.com

About the Role

Dinan & Company is currently seeking a dedicated and highly organized Administrative Assistant to join our headquarters in Phoenix, AZ. This is a full-time, in-office position, Monday through Friday, from 7:00AM--4:00PM. We are looking for a reliable and detail oriented professional to provide advanced administrative and operational support to our growing firm.

Dinan offers a competitive compensation package based on experience, along with paid holidays, PTO and discretionary bonuses. Available benefits include medical, dental, vision, and life insurance. Employees are eligible to participate in our 401K Plan with employer matching after completing one year of service. For the right individual, this position offers a path for professional growth.

Responsibilities include, but are not limited to the following:

• Provide administrative support to managers and staff across the firm
• Ensure office operates smoothly
• Prepare, edit and distribute reports, memos, letters, and other documents
• Assist in answering, screening and directing incoming calls
• Maintain and update the firm's CRM system
• Coordinate business travel and reconcile expense reports for executives
• Manage office supplies, equipment, and vendor relationships
• Assist in special projects and company events as needed
• Manage multiple priorities and actions simultaneously

Basic Qualifications:

• Minimum 3-5 years experience as an Administrative Assistant or related office support
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
• Strong organizational, communication, and interpersonal skills
• Ability to prioritize tasks, meet deadlines, and work independently
• Demonstrated attention to detail and accuracy