Personnel Assistant

Lindborg & Mazor LLP; Salem (MA); Remote; USD 28,000 - 34,000; Part time

Job summary

Lindborg & Mazor LLP is seeking a reliable Personnel Assistant to support our administrative team in a fully remote part-time capacity. The role covers day-to-day personnel tasks, onboarding support, documentation, scheduling, and basic administrative duties.

You will coordinate client communications, manage funds records, prepare simple reports, and track tasks with shared tools while maintaining confidentiality. Flexible hours and strong organizational skills are essential.

Qualifications

• Strong attention to detail and ability to manage multiple tasks.
• Professional written and verbal communication.
• Comfortable with email, spreadsheets, and document tools (Google Workspace or Microsoft Office).
• Able to work independently and meet deadlines.

Responsibilities

• Assist with personnel administration
• Support onboarding and documentation collection
• Maintain funds records and file organization
• Coordinate updates to internal tasks
• Administrative support for the clients
• Schedule and coordinate meetings with clients
• Manage routine email and shipment
• Prepare basic reports and summaries when needed
• Communication and follow-up: Respond to internal inquiries and route messages appropriately
• Follow up on outstanding task statuses
• General office support (remote): Track tasks and deadlines using shared tools
• Help with managing incoming and outgoing funds
• Support special projects as assigned

Skills

Organization

Communication

Computer skills

Reliability

Tools

Google Workspace

Microsoft Office

Job description

We are seeking a reliable and organized Personnel Assistant to support our administrative team. This role is part-time and fully remote, helping with day-to-day personnel tasks, documentation, scheduling support, and basic administrative tasks.

Key Responsibilities

Assist with personnel administration**

Support onboarding and documentation collection (as directed)

Help maintain accurate funds records and file organization

Coordinate updates to internal task

Administrative support for the clients

Schedule and coordinate meetings with clients

Manage routine email and shipment

Prepare basic reports and summaries when needed

Communication and follow-up**

Respond to internal inquiries and route messages appropriately

Follow up on outstanding task statuses

Maintain professional communication with clients

General office support (remote)**

Track tasks and deadlines using shared tools

Help with managing incoming and outgoing funds

Support special projects as assigned

Required Qualifications

Organization**: Strong attention to detail and ability to manage multiple tasks

Communication**: Professional written and verbal communication

Computer Skills**: Comfortable with email, spreadsheets, and document tools (e.g., Google Workspace or Microsoft Office)

Reliability**: Able to work independently and meet deadlines

Work Details

Schedule**: Part-time (exact hours/days flexible—based on your availability)

Location**: Work from home / remote

Start Date**: As soon as available (or per agreement)

Preferred Skills

Ability to handle confidential information appropriately

Strong time management and responsiveness

Salary/Compensation: $20.00 - $25.00 per hour plus commission