Personnel and Procurement Officer

New York City Department of Transportation; New York (NY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

An established industry player is looking for a highly skilled Associate Staff Analyst to join their Parking Facilities and Capital Projects Group. This role involves overseeing daily operations, coordinating HR functions, and maintaining accurate reporting on activities. The ideal candidate will be detail-oriented and possess strong communication skills, with a background in budget administration or personnel management. This position offers the flexibility of remote work up to two days a week, making it an attractive opportunity for those seeking a balance between professional growth and personal life. If you are passionate about contributing to public service and have the required qualifications, we encourage you to apply.

Qualifications

• Master's degree with 1 year experience in budget administration or personnel management.
• Bachelor's degree with 3 years relevant experience.

Responsibilities

• Oversee daily operations and maintain productivity through staff training.
• Coordinate HR functions and respond to ARTS Cases.

Skills

Verbal Communication

Written Communication

Organizational Skills

Data Analysis

Education

Master's Degree in Relevant Field

Bachelor's Degree with Relevant Experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Visio

FMS

Passport

Job description

In order to be considered for this position, candidates must meet one of the following criteria: be serving permanently in the title of Associate Staff Analyst, be reachable on the open-competitive list for Associate Staff Analyst, or be eligible under the 55a program.

Position Overview

The Parking Facilities and Capital Projects Group is seeking to hire a highly skilled and qualified Associate Staff Analyst to perform various duties within the group. Responsibilities include, but are not limited to:

1. Overseeing daily operations of the administration, ensuring continuity of work processes, and maintaining productivity and discipline through staff training and development.
2. Coordinating HR functions such as the hiring process and responding to ARTS Cases.
3. Collecting and maintaining weekly data on all activities of Parking Facilities Groups, ensuring reports are accurate and timely.
4. Proactively addressing personnel and administrative issues.
5. Supervising and assigning duties to the Principal Administrative Associate and Clerical Associate.
6. Assisting in preparing reports on operational activities and other documents using various data sources.
7. Supporting the preparation of contract documentation, including garage contracts, funding requests, and vendor responsibilities.
8. Participating in procurement functions related to engineering and other materials, including cost planning, resource allocation, and inventory management.

This position may qualify for remote work up to two days per week under the Remote Work Pilot Program, as agreed between the City and DC37.

Application Process

Resumes should be submitted electronically via the following methods:

1. Visit www.nyc.gov/careers/search and search for Job ID #: 632321.
2. Current employees should log into Employee Self Service at https://hrb.nycaps.nycnet, follow the Careers link, and search for Job ID #: 632321.

No phone calls, faxes, or personal inquiries are permitted. Only shortlisted applicants will be contacted. Public libraries provide access to computers for application submissions.

Note: New hires must reside in NYC for the first two years. Appointments are subject to OMB approval.

Additional Information

For more about DOT, visit www.nyc.gov/dot.

Minimum Qualifications

1. A master's degree in a relevant field with at least one year of professional experience in areas such as budget administration, personnel management, management analysis, or related fields.
2. Or a baccalaureate degree with three years of relevant professional experience.

Preferred Skills

• Highly organized, detail-oriented, self-motivated, with excellent verbal and written communication skills.
• Experience with Microsoft Word, Excel, Access, Visio, FMS, and Passport.

Program and Residency Details

This position is open to qualified individuals under the 55a Program and those with disabilities. Indicate your interest in the 55a Program at the top of your resume and cover letter.

Employees may be eligible for public service loan forgiveness programs. For more, visit https://studentaid.gov/pslf/.

Residency in NYC is generally required within 90 days, with some exceptions for employees with continuous city service.

Equal Opportunity Statement

The City of New York is an inclusive, equal opportunity employer committed to diversity and a harassment-free workplace, prohibiting discrimination based on protected characteristics.