Contract and Procurement Officer

NYC Department of Social Services; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading city department seeks a motivated Staff Analyst Level 2 to support operational and procurement activities. This role involves contract administration, documentation coordination, and assisting with sustainability projects, working closely with engineers and inspectors. The ideal candidate will possess strong organizational skills and a commitment to public service.

Qualifications

• Must meet high school diploma requirement.
• Options include a master's degree in relevant fields.

Responsibilities

• Support contract administration and compliance tracking.
• Coordinate work orders and invoice processing.
• Assist in monitoring garage operator contracts.

Skills

Organizational Skills

Time Management

Communication

Teamwork

Attention to Detail

Education

Master's Degree

High School Diploma

Tools

MS Office

FMS

Passport

Job description

***In order to be considered for this position, candidate must be serving in the title of Staff Analyst, be reachable on the open-competitive Civil Service List (Exam# 9008/3116), or be eligible under the 55a program. Please indicate this on your resume or cover letter.***

Position Overview

The Parking Management, Facilities, and Capital Projects Unit manages the City’s municipal parking infrastructure, including 8 multi-level garages and 30 parking fields. Responsibilities include structural inspections, capital projects, contract administration, and sustainability initiatives. We seek a motivated Staff Analyst Level 2 to support operational and procurement activities, working closely with engineers, inspectors, and garage operators.

Key Responsibilities

1. Support contract administration by tracking milestones, deliverables, and compliance.
2. Coordinate work orders, documentation, and invoice processing with internal units and garage operators.
3. Assist in monitoring and reporting on garage operator contracts.
4. Prepare procurement documents for engineering materials and EV charging stations, including bid analysis and specifications review.
5. Maintain procurement tracking databases and support inventory control.
6. Assist with administrative functions such as budget documentation and personnel matters.
7. Participate in data entry, validation, and document control for field operations and sustainability projects.

Work Details

Location: 34-02 Queens Blvd, LIC NY 11101

Hours: 35 hours/week, Monday-Friday, 8am-4pm

Additional Info: Remote work up to 2 days/week possible under City and DC37 agreement.

Application Process

To apply, candidates must be in the Staff Analyst title, on the Civil Service List (Exam# 9008/3116), or eligible under the 55a program. Indicate this on your resume or cover letter. Submit resumes via www.nyc.gov/careers/search, Job ID #: 714018, or through Employee Self Service for current employees.

Additional Requirements

• Residency in NYC required within 90 days, with exceptions for certain City employees.
• New hires must reside in NYC for the first two years.
• Most public libraries provide computer access for applications.
• Note: Appointments are subject to OMB approval.

Minimum Qualifications

Options include a master's degree in relevant fields, or a combination of education and experience as detailed in the original description. Candidates must meet at least the high school diploma requirement.

Preferred Skills

• Strong organizational and time management skills
• Ability to interpret contract and procurement requirements
• Familiarity with procurement systems like FMS or Passport (a plus)
• Proficiency in MS Office suite
• Excellent communication skills
• Teamwork and attention to detail
• Experience in public sector operations or contracts

Additional Programs

This position is open to qualified individuals under the 55a Program and those eligible for federal and state loan forgiveness programs. Indicate your interest accordingly in your application.

Residency & Equal Opportunity

NYC residency required within 90 days, with some exceptions. The City is an equal opportunity employer committed to diversity and inclusion.