Personal/Executive Assistant to Private Couple — In-Office Role

Brass Check; Bastrop (TX); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Full corporate benefits

401(k)

Job summary

Brass Check in Austin/Bastrop, TX seeks an experienced Personal Assistant to streamline both professional and personal responsibilities for a busy UHNW couple. This full‑time, in‑office role focuses on calendar control, travel logistics, vendor management, and discreet support to the Principals.

You will coordinate travel, manage errands, assist with events, and develop systems to improve efficiency, while maintaining confidentiality and proactive communication with the family and any current

Qualifications

• 5+ years supporting UHNW families, founders, or executives.
• Exceptional written and verbal communication.
• Emotionally intelligent, proactive, solutions-oriented.
• Discreet, professional, handling sensitive information.
• Ability to manage ambiguity and take initiative.
• Willing to undergo background checks and NDA.
• Authorized to work in the U.S.

Responsibilities

• Manage calendars, appointments, reservations, and personal errands
• Coordinate vendors, contractors, and home/office maintenance needs
• Book detailed travel itineraries, lodging, and ground transportation
• Support event planning, gifting, holiday logistics, and guest hospitality
• Organize office files, documents, and supplies across locations
• Provide packing/unpacking and mail handling support
• Respond quickly to shifting needs and priorities
• Create systems for executing tasks efficiently and delegating when needed

Skills

Calendar management

Vendor coordination

Travel planning

Event support

Office organization

Communication skills

Discretion and confidentiality

Job description

Location : Austin & Bastrop, TX (Local candidates only)

Schedule : Monday–Friday, 9:00 AM–5:00 PM (Flexibility for after-hours/weekend communications as needed, especially when Principals are traveling)

Compensation : Competitive salary (DOE) + Full corporate benefits, including 401(k)

Start Date: ASAP

Overview

A dynamic, successful couple in Austin & Bastrop is seeking an experienced Personal Assistant to join their team. This is a full-time, in-office role with a focus on streamlining both professional and

personal responsibilities. The ideal candidate is calm, highly organized, emotionally steady, and

passionate about making life easier for others. You’ll help manage calendars, vendors, travel

logistics, errands, special projects, and more allowing the Principals to focus on what matters most: family and quality time.

Key Responsibilities

• Manage calendars, appointments, reservations, and personal errands
• Coordinate vendors, contractors, and home/office maintenance needs (work closely with current Family Assistant)
• Book detailed travel itineraries (private/commercial), lodging, and ground transportation
• Support with event planning, gifting, holiday logistics, and occasional guest hospitality
• Organize office files, documents, and supplies across multiple locations
• Provide support for packing/unpacking and inbound/outbound mail
• Respond quickly and professionally to shifting needs and priorities
• Create systems for executing tasks efficiently and proactively delegate when needed

Ideal Candidate

• Minimum 5+ years of experience supporting UHNW families, founders, or executives
• Tech-savvy with excellent written and verbal communication skills
• Emotionally intelligent, proactive, and naturally solutions-oriented
• Highly discreet, professional, and comfortable handling sensitive information
• Strong problem-solving and decision-making abilities
• Comfortable working through ambiguity and taking initiative
• Important to be a forward thinker, be a step or two ahead. But also know when to step back, work seamlessly with Principal and current systems in place.
• Principal welcomes fresh ideas
• Authorized to work in the U.S.; willing to complete background checks, provide references, and sign an NDA
• Open to future travel as the role evolves