Executive Assistant to Private Family Office Principal

Career Group; New York (NY); Hybrid; USD 150,000 - 250,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) match

PTO + sick time

Free lunch in-office

Job summary

Private Family Office in Midtown East, Manhattan, seeks a polished Executive Assistant to support its principal directly. The role is hybrid, with in-office presence Monday–Thursday and remote Fridays.

You will manage the calendar, travel, and communications, coordinating closely with household staff, drivers, IT, and legal teams, while maintaining discretion and a proactive communication style.

Qualifications

• Bachelor's degree required.
• 8-12+ years supporting a HNWI, high-level executive or principal.
• Discreet, loyal, and trustworthy above all else.
• Confident, succinct communicator with strong common sense.
• Fast, adaptable learner who can figure things out independently.
• Highly organized multi-tasker with sharp attention to detail.
• Tech-savvy with MS Office/Outlook, Zoom, and financial/AI tools.

Responsibilities

• Own the principal's daily calendar, schedule, and reminders.
• Coordinate with driver, household, travel logistics, and private aviation.
• Manage correspondence, inbox, and phone communications; draft emails.
• Handle medical appointments, reservations, and personal errands.
• Build relationships with family members and professional stakeholders.
• Conduct light research and prepare materials as needed.
• Serve as a trusted liaison across internal functions.

Skills

Calendar management

Discretion

Executive support

Communication

Tech-savvy

Education

Bachelor's degree

Tools

MS Office/Outlook

Zoom

Bloomberg Terminal

Expensify

AI tools

Job description

Executive Assistant to Private Family Office Principal

A well-established private family office is seeking a polished, highly discreet Executive Assistant to support its principal directly. This is a rare opportunity to step into a true right-hand role for someone who has built a warm, respectful, boutique culture.

You'll be the central hub connecting a small, close-knit team (family office staff, a second assistant, property management, IT, finance, and legal) - managing the principal's calendar, communications, and day-to-day personal and professional logistics with a birds-eye view of everything in motion.

Location: Midtown East, Manhattan

Schedule: Hybrid (in-office Mon-Thu, remote Fridays)

This is a high-touch but well-managed role - not a true 24/7 grind, just someone who's consistently on top of the details and communicates proactively.

Compensation based upon experience: $150K-$250K base range + discretionary bonus, fully company-paid medical/dental/vision, 401(k) match, 3 weeks PTO + sick time, free lunch in-office

What you'll do:

• Own the principal's daily Outlook calendar, schedule, and reminders; keep him on time and prepared
• Coordinate closely with his driver and household/travel logistics, including private aviation
• Manage correspondence, inbox, and phone communications; draft and edit emails
• Handle scheduling for medical appointments, reservations, and personal errands
• Work closely to build relationships with family members, professional stakeholders, etc.
• Conduct light research and prepare materials as needed
• Serve as a trusted liaison across the office's internal functions

What we're looking for:

• Bachelor's degree required
• 8-12+ years supporting a HNWI, high-level executive or principal (industry background open)
• Discreet, loyal, and trustworthy above all else
• Confident, succinct communicator with strong common sense
• Fast, adaptable learner who can figure things out independently
• Highly organized multi-tasker with sharp attention to detail
• Tech-savvy (MS Office/Outlook, Zoom, Bloomberg Terminal familiarity a plus, Expensify, AI tools)
• Warm, positive, team-first attitude - no task too small
• Comfortable around office pups!