Personal & Executive Assistant to Company Executive

Americana Real Estate Inc; Nevada; On-site; USD 60,000 - 90,000; Full time

Job summary

Century 21 Americana is seeking a Personal / Executive Assistant to the President to keep the CEO’s day structured and productive. You will manage emails, calendar, meetings, travel, and special projects while handling real estate support tasks and research for potential clients and partners.

The ideal candidate has an active Nevada Real Estate license, at least 2 years in real estate, 3+ years as an assistant, excellent communication in English and Spanish, and a high level of discretion to

Qualifications

• Active Nevada Real Estate license
• Minimum 2 years of real estate experience
• Spanish fluency required for regular communication with Spanish-speaking clients
• Exemplary planning and time management skills
• Exceptional attention to detail
• Ability to interact with high-profile clients and executives
• At least 3 years of experience as a personal or administrative assistant
• Outstanding verbal and written communication skills
• Strong organizational skills
• Ability to treat confidential information with discretion
• Proactive problem-solving approach
• Gatekeeping and information escalation to executive when needed
• Proficient with standard office equipment
• Ability to work with minimal supervision
• Strong computer skills with Mac and Google Suite familiarity

Responsibilities

• Handle large influx of emails, calls, and inquiries
• Manage President’s schedule including training, meetings, and events
• Coordinate meetings, set agendas, prepare materials, and distribute minutes
• Streamline administrative processes for leadership efficiency
• Perform real estate assistant duties: showings, coordination, appointments, marketing (license required)
• Conduct internet research for clients and partners
• Run errands as requested
• Coordinate travel arrangements and itineraries
• Draft communications and internal memos for executive
• Prepare presentations for CEO meetings and engagements
• Assist with speeches and transcription
• Perform minor accounting and bookkeeping tasks
• Coordinate executive meetings and catering
• Greet visitors and direct them to the appropriate department

Skills

Calendar management

Communication

Spanish fluency

Gatekeeping

Discretion with confidential matters

Client liaison

Travel coordination

Mac & Google Suite

Real estate support

Administrative support

Tools

Mac

Google Suite

Job description

Job Description

CENTURY 21 Americana has an exciting opportunity for a Personal / Executive Assistant to the President of our growing company. The Assistant will work closely with the President to ensure his day-to-day is structured, coordinated, and organized, enabling him to maximize his productivity and to carry out his job effectively.

Responsibilities

• Handling and organizing a large influx of incoming emails, calls, and inquiries
• Managing CEO’s schedule of daily training, meetings, company events, speaking engagements
• Coordinating meetings, setting agenda, preparing presentation materials, tracking and distributing meeting minutes
• Streamlining administrative processes to ensure the Leadership team consistently operates at the highest level of efficiency
• Perform real estate assistant duties, including showing homes, transaction coordination, setting appointments, and marketing. MUST have an active license!
• Carrying out advanced internet research to provide detailed information regarding potential clients and business partners
• Run errands as requested
• Coordinating travel arrangements, including flights, accommodation, and ground transportation, and creating itineraries
• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf
• Prepare presentations on behalf of the CEO for meetings and speaking engagements
• Assisting in writing and transcribing speeches
• Performing minor accounting and bookkeeping duties
• Coordinating executive meetings, including scheduling, sending reminders, and organizing catering
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

Qualifications

• Must have an active Nevada Real Estate license
• Must have a minimum of 2 years of real estate experience
• Spanish fluency required due to regular communication with Spanish-speaking clients
• Exemplary planning and time management skills
• Exceptional attention to detail
• Ability to interact with high-profile clients and executives
• At least 3 years of experience as a personal or administrative assistant
• Outstanding verbal and written communication skills
• Strong organizational skills
• Ability to treat confidential information with appropriate discretionStrong interpersonal skills
• Proactive approach to problem-solving
• Ability to act as a gatekeeper and elevate relevant information to the executive as needed
• Skilled in the use of standard office equipment
• Ability to work effectively with minimal supervision
• Strong computer skills with familiarity with Mac and the Google Suite
• Exceptional multitasker with experience of working at a very fast pace while prioritizing conflicting demands
• Excellent communicator with the ability to connect with people and build relationships quickly
• A good level of organizational skills and discretion when dealing with confidential company matters
• Always available, mobile, and willing to travel

About Century 21 Americana

Americana Real Estate, Inc. (dba Century 21 Americana) is headquartered in Henderson, Nevada, with branches throughout Nevada, Arizona, and Montana. Century 21 Americana is currently the number one Century 21 firm in the Southwest Region in Closed Sides and Commissions Earned. The Brokerage is home to nearly 500 licensees. Americana Associates are guided, trained, coached, and supported by a strong Leadership team with years of experience in the real estate industry.

Americana Real Estate, Inc. is one of five companies that make up Americana Enterprise. The four other sister companies are Americana Home Loans, Americana Property Management, Americana Real Estate School, and Americana Title Agency.