Executive Assistant to Top Real Estate Agent

Century 21 Cityside; Boston (MA); On-site; USD 70,000 - 100,000; Full time

Job summary

Century 21 Cityside in Boston seeks an elite Executive Assistant to support the top Century 21 Agent in Massachusetts. The role demands a sharp, proactive professional who thrives in rapid, quality execution and can pivot without manual oversight.

Responsibilities include coordinating listings, on-site transactions, scheduling, and managing a high-volume inbox with meticulous attention to detail. Local presence and strong logistics are essential.

Qualifications

• Experience supporting high-velocity top producers in real estate or similar environments.
• Demonstrated ability to anticipate needs and act with minimal briefing.
• Exceptional written and verbal communication under pressure.
• Strong calendar management and scheduling accuracy.
• Proactive, detail-oriented, and able to handle confidential information.
• Willingness to travel for listings and on-site activities as required.

Responsibilities

• Coordinate listings from contract to live status, including photography and MLS listings.
• Attend and oversee on-site activities: walkthroughs, inspections, closings.
• Schedule open houses and private showings across Greater Boston.
• Manage the executive's calendar and high-volume email with precision.
• Handle personal admin tasks to keep the agent focused on production.
• Liaise with clients and vendors to ensure smooth communication.

Skills

Executive support

Calendar management

High emotional intelligence

Communication

Problem solving

Tools

MLS

DocuSign

Dotloop

Calendar software

Job description

We are seeking an elite-level Executive Assistant to support the #1 Century 21 Agent in Massachusetts. Fast-paced, sharp, proactive professional who thrives in an environment of rapid and quality execution.

The Role

You will serve as the strategic right hand to a high-velocity top producer. This position requires a professional who excels in a direct, efficiency-focused communication environment and can pivot on a dime without the need for manual oversight.

We are looking for an individual with high emotional intelligence who views high-pressure scenarios as an opportunity to demonstrate their problem-solving skills. In exchange, this role offers unparalleled access to world-class mentorship and a front-row seat to the highest level of real-estate execution.

Preferred Start Date: ASAP

Schedule: Full-Time. Local candidates only—this role requires significant "boots on the ground" activity.

Compensation: Competitive salary based on experience; salary range includes bonuses.

Key Responsibilities

• Listing Coordination: From contract to "Live"—coordinate photography, receive assets, build MLS listings for approval, and manage the rollout of high-profile properties.
• Operational Execution: Attend and oversee walk-throughs, photography sessions, smoke/CO inspections, home inspections, closings, and any other on-site transaction items.
• Field Support: Schedule open houses within our agent team, execute private showings throughout Boston and the surrounding areas.
• Executive Support: Manage a complex, ever-changing calendar and high-volume email inbox with extreme attention to detail.
• Personal Assistance: Handle essential personal admin tasks, including managing parking logistics/tickets, errands, and other activities required to keep the agent’s focus on production.
• Client Advocacy: Act as a professional liaison between the agent, clients, and vendors, ensuring excellent communication at every touchpoint.

Preferred Qualifications

• Anticipatory Mindset: Ability to assess a situation and execute immediately with accuracy and minimal briefing.
• Experience: Previous experience in executive-level assistance and high-end real-estate operations is strongly preferred.
• Tech Savvy: Proficiency in MLS, Dotloop/DocuSign, and high-level calendar management.
• Communication: Exceptional written and verbal skills; ability to thrive in a fast-paced, direct-feedback culture.
• Proactive Nature: A self-starter who finds solutions before they become problems.
• Logistics: Reliable transportation is a must, as the role requires frequent travel to listings throughout Greater Boston. Comfortable driving and parking in a downtown city setting.

About Us

Established in 1979, CENTURY 21 Cityside is family-owned and operated, located in Back Bay's Copley Square. CENTURY 21 Cityside has helped over 20,000 clients and investors sell, buy, and lease property, with over $1.7B sold. Our 40+ sales associates provide innovative and powerful global marketing, bringing the best price, terms and customer service to our sellers. We are also passionately committed to helping clients and their families succeed in renting or buying their dream home.