Personal Assistant

YMP Real Estate Management, LLC.; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

YMP Real Estate Management, LLC. is seeking a highly organized Personal Assistant/Executive Assistant to support a busy real estate professional. You will manage calendars, travel, emails, and prepare contracts, disclosures, and listing agreements.

Responsibilities include coordinating showings, listings, open houses, vendor appointments, and maintaining CRM data. The role requires MLS and real estate CRM experience, strong communication, and discretion.

Qualifications

• 2–4+ years of Personal Assistant or Administrative experience.
• Real estate industry experience is required (residential or commercial).
• Working knowledge of MLS platforms and real estate CRMs.
• Proficiency with Microsoft 365 (Outlook, Teams, Excel, Word).
• High discretion, professionalism, and judgment.

Responsibilities

• Provide high-level administrative, operational, and personal support to a busy real estate executive.
• Prepare contracts, disclosures, listing agreements, and other real estate documents.
• Manage calendars, travel, emails, and communications on behalf of the executive.
• Coordinate listings, showings, open houses, and vendor appointments.
• Maintain CRM, track leads, and support marketing materials and MLS postings.
• Liaise with lenders, title companies, attorneys, and clients as needed.
• Handle confidential information with discretion.

Skills

Real estate experience

Organization

Communication

Microsoft 365

Discretion

Driver's license

Tools

MLS platforms

Real estate CRMs

DocuSign/Dotloop/Skyslope

Job description

Description

The Personal Assistant provides high-level administrative, operational, and personal support to a busy real estate professional/executive. This role requires someone who is exceptionally organized, proactive, and experienced in supporting real estate operations. The ideal candidate has hands‑on experience with real estate transactions, listings, client communication, and industry-specific tools while also handling personal support tasks with discretion and professionalism.

Key Responsibilities

• Real Estate Support (Required)
• Assist with preparing real estate documents such as contracts, addendums, disclosures, and listing agreements.
• Support listing management: scheduling showings, managing lockboxes, coordinating photography, staging, inspections, and vendor appointments.
• Maintain CRM systems, track leads, and follow up with clients as needed.
• Prepare property marketing materials, MLS postings, and listing updates.
• Coordinate open houses, broker tours, and client meetings.
• Communicate with lenders, title companies, attorneys, inspectors, and clients.
• Track transaction deadlines to ensure compliance and on-time closings.

Administrative Support

• Manage complex calendars and schedule appointments, meetings, and travel.
• Prepare and edit correspondence, reports, presentations, and spreadsheets.
• Organize digital and physical files, ensuring easy retrieval and accuracy.
• Monitor and respond to emails, calls, and messages on behalf of the executive.
• Handle confidential and sensitive information with full discretion.

Personal Support

• Assist with errands, reservations, household/vendor coordination, and personal appointments.
• Support personal travel arrangements and special projects.
• Handle ad hoc personal tasks as assigned to help streamline day‑to‑day operations.

Operational & Project Support

• Conduct research, gather data, and prepare summaries or briefs.
• Track action items and follow through independently.
• Liaise with internal and external stakeholders on behalf of the executive.
• Manage small projects from planning through execution.

Requirements

• 2–4+ years of Personal Assistant, Executive Assistant, or Administrative experience.
• Real Estate Industry Experience Is Required (residential Or Commercial).
• Working knowledge of MLS platforms, real estate CRMs, and basic transaction processes.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication abilities.
• High level of discretion, professionalism, and sound judgment.
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, Word).
• Valid driver’s license and reliable transportation.

Preferred Skills

• Experience supporting top-producing real estate agents or executives.
• Familiarity with DocuSign, Dotloop, Skyslope, or similar platforms.
• Strong problem-solving, initiative, and ability to anticipate needs.
• Comfortable in a fast‑paced, detail-heavy environment.