Senior Executive Assistant

Alliance Resource Group; Los Angeles (CA); On-site; USD 90,000 - 140,000; Full time

Job summary

Alliance Resource Group confidentially seeks a Senior Executive Assistant / Personal Assistant to support a real estate–focused family office principal in Century City, Los Angeles. This on-site role blends executive support with personal tasks, demanding discretion and proactive execution.

You will manage calendars, travel, financial administration (QuickBooks, cash reporting), investor communications, and processes to scale the business while maintaining professionalism across personal and

Qualifications

• Proven experience supporting a successful entrepreneur, founder, CEO, or high-net-worth individual in a demanding EA/PA capacity.
• Hands-on experience with QuickBooks, Excel, and financial administration.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Responsibilities

• Manage a complex calendar, coordinate meetings, arrange domestic and international travel, and oversee day-to-day executive priorities.
• Provide comprehensive personal assistance, including household coordination, vendor management, reservations, events, and special projects.
• Handle financial administration, including QuickBooks, accounts payable and receivable, bank reconciliations, expense tracking, and cash reporting.
• Support investor administration, including coordinating distributions, maintaining records, and distributing approved investor communications.
• Organize and maintain business relationships, track important contacts, and proactively manage follow-up activities.
• Develop and improve administrative processes, systems, and workflows to support a growing business.
• Serve as a trusted gatekeeper, problem-solver, and liaison with business associates, investors, vendors, and personal contacts.

Skills

Executive support

Calendar management

Discretion

Communication

Tech savvy

Vendor management

Problem solving

Multi-tasking

Tools

QuickBooks

Excel

Job description

Senior Executive Assistant / Personal Assistant

Confidential Search | Century City, Los Angeles | Full-Time, On-Site

An exceptional opportunity to become the right hand to a successful real estate focused family office principal.

Alliance Resource Group has been retained to identify a highly capable Executive Assistant / Personal Assistant to support a dynamic business leader with an established real estate background and a growing investment platform.

Our client is a family office with significant real estate interests and an expanding network of investors, business partners, and industry relationships. This is a unique opportunity to work closely with a principal who values intelligence, initiative, discretion, and exceptional execution.

The ideal candidate will be more than a traditional Executive Assistant. We are looking for a trusted partner who can anticipate needs, manage complexity, build efficient systems, and seamlessly navigate both professional and personal responsibilities.

Key Responsibilities

• Manage a complex calendar, coordinate meetings, arrange domestic and international travel, and oversee day-to-day executive priorities.
• Provide comprehensive personal assistance, including household coordination, vendor management, reservations, events, and special projects.
• Handle financial administration, including QuickBooks, accounts payable and receivable, bank reconciliations, expense tracking, and cash reporting.
• Support investor administration, including coordinating distributions, maintaining records, and distributing approved investor communications.
• Organize and maintain business relationships, track important contacts, and proactively manage follow-up activities.
• Develop and improve administrative processes, systems, and workflows to support a growing business.
• Serve as a trusted gatekeeper, problem-solver, and liaison with business associates, investors, vendors, and personal contacts.

What We Are Looking For

• Proven experience supporting a successful entrepreneur, founder, CEO, or high-net-worth individual in a demanding EA/PA capacity.
• Strong organizational skills, exceptional attention to detail, and the ability to manage multiple competing priorities.
• Hands-on experience with QuickBooks, Excel, and financial administration.
• Excellent communication skills, emotional intelligence, judgment, and discretion.
• A proactive, resourceful self-starter who anticipates needs and solves problems independently.
• Strong technology skills and enthusiasm for learning new systems, including AI and automation tools.
• A flexible, low-ego professional who is equally comfortable managing sophisticated business matters and everyday personal tasks.

Why This Opportunity?

This is not a traditional administrative position. It offers the opportunity to become an indispensable partner to an entrepreneurial executive, gain exposure to the real estate investment industry, and play a meaningful role in building the infrastructure of a growing business.

Our client offers competitive compensation, bonus potential, and the opportunity to develop a long-term professional partnership.

Schedule: Full-time, primarily on-site, with flexibility as business needs require.

Interested candidates are encouraged to apply confidentially through Alliance Resource Group.