Personal Assistant to Artist

ROSTR, Inc.; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

ROSTR, Inc. is seeking a razor-sharp Personal Assistant to support a very active artist in New York City. The role requires willingness to travel on short notice and be away for extended periods.

The ideal candidate thrives on structure in chaos and maintains meticulous organization to ensure nothing falls through the cracks. Experience with entertainment talent is a plus. This on-call, busy position demands flexible hours—nights, weekends, and holidays—along with a compelling note explaining

Responsibilities

• Proactively anticipate needs and address them before being asked
• Oversee household operations for multiple properties and manage service providers
• Manage personal scheduling, appointments, travel arrangements, and reservations
• Coordinate with management, business teams, legal, label, and publisher for work-related tasks
• Provide on-site support for work-related activities as needed
• Manage the artist’s personal budget, track expenses and receipts
• Maintain contacts, preferences, and important information for the artist
• Coordinate gifts and thank you notes for team members and personal contacts
• Travel as needed to support touring and promotional events
• Pack/unpack for trips and manage luggage and wardrobe on the road
• Adapt quickly to last-minute changes in schedule or travel plans
• Run errands and handle shopping for groceries, personal items, wardrobe, etc
• Assist with social media, keeping up to date on TikTok trends and culture
• Maintain strict confidentiality regarding the artist’s personal life, schedule, and business matters

Job description

• Location: New York City + Frequent Travel
• Schedule: Non-traditional hours required; on-call availability is essential.
• Experience Required: 2+ years as a personal or executive assistant, ideally supporting talent

Looking for a razor sharp Personal Assistant to assist in all areas of life for a very active artist. Job is based in New York City with a willingness to travel on short notice and be away for up to 3 months at a time. The ideal candidate is someone who has a system for everything, thrives on structure in the middle of chaos, and never lets anything fall through the cracks.

Ideally the candidate has worked with entertainment talent before, and can go with the flow of an ever-changing and sometimes hectic schedule.

This is not a 9-to-5 job. The candidate must be available to work irregular and extended hours, including evenings, weekends, and holidays. This is an on call, busy role where you must be flexible and able to jump in wherever needed. In addition to your resume, please include a note on why you’re qualified for this role. Applications without one will not be considered.

RESPONSIBILITIES

• Proactively anticipate needs and address them before being asked
• Oversee household operations for multiple properties (e.g., coordinating service appointments, managing the housekeeper, handling mail and packages, laundry, dry cleaning)
• Manage personal scheduling, appointments, vacation travel arrangements, and reservations
• Coordinate with outside vendors and service providers to manage daily logistics, maintaining clear communication and proactively resolving issues
• Liaise with management, business teams, legal, label, and publisher to coordinate work-related tasks, such as approving social media posts, scheduling, capturing liners, and facilitating phone interviews
• Provide on-site support for work-related activities as needed
• Manage the artist’s personal budget, track expenses and receipts
• Maintain the artist’s contacts, preferences, and important informationli>
• Coordinate gifts, thank you notes, etc for team members, and personal contacts
• Travel as needed to support touring and promotional events outside of the city of residence
• Pack and unpack for trips, and manage luggage, wardrobe, and essentials on the road
• Adapt quickly to last-minute changes in schedule, location, or travel plans
• Run errands and handle shopping for groceries, personal items, wardrobe, etc
• Social media assistance, keeping up to date on TikTok trends and culture, filming social content, etc.
• Maintain strict confidentiality regarding the artist’s personal life, schedule, and business matters

Salary Range: $70,000 - $75,000

*Must be authorized to work in the U.S., and hold a passport valid beyond December 2028.