Assistant to Manager

ROSTR, Inc.; Los Angeles (CA); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Foundations Artist Management is seeking an Executive Assistant to support one manager. The role involves keeping calendars, coordinating travel, and ensuring daily operations run smoothly.

You’ll assist with artist marketing plans, tours, and campaigns, drafting communications and managing vendor relationships. The position requires prior music industry internship or experience, exceptional organizational skills, and strong written/verbal communication.

Qualifications

• Prior internship or work experience in the music industry.
• Excellent organizational, time management, and attention to detail.
• Strong written and verbal communication with internal teams and external partners.
• Ability to manage a high-volume workload across multiple priorities.
• Familiarity with social media and digital marketing trends.
• Willingness to learn task management tools.

Responsibilities

• Manage the executive's calendar, meetings, calls, and travel.
• Serve as primary contact for internal and external stakeholders.
• Support artist marketing plans, tours, and campaigns with managers and staff.
• Draft and edit correspondence, presentations, and documents.
• Coordinate special projects, events, and vendor/partner relationships.
• Compile research and data to support decision-making.
• Manage expense reports, filing systems, and contact databases.
• Circulate weekly or monthly recaps to stakeholders.
• Handle confidential information with discretion.

Tools

Google Suite

Photoshop

Job description

The company:

Foundations Artist Management was launched in 2000 and has since grown into a full- service artist representation company focusing on building artists’ careers from the ground up. The New York and Nashville-based company prides itself on working with its acts from the very early stages of their careers, helping them lay the necessary groundwork for a successful future in the music industry.

The role:

Assistant to Manager – We're looking for a sharp, proactive Executive Assistant to support one of our managers. You'll keep schedules, communications, and daily operations running smoothly, coordinating as needed for artist marketing plans, tours, and campaigns. Responsibilities include...

Responsibilities:

• Manage the executive's calendar, meetings, calls, and travel
• Serve as primary point of contact for internal and external stakeholders
• Support artist marketing plans, tours, and campaigns alongside day-to-day managers and staff
• Draft and edit correspondence, presentations, and other documents
• Coordinate special projects, events, and vendor/partner relationships
• Compile research and data to support decision-making
• Manage expense reports, filing systems, and contact databases
• Circulate weekly or monthly recaps to key stakeholders
• Handle confidential information with discretion

Requirements:

• Prior internship or work experience in the music industry
• Passion for music and genuine familiarity with the business
• Exceptional organization, attention to detail, and time management
• Excellent written and verbal communication with internal teams and external partners
• Comfort managing a high-volume workload across multiple priorities
• An intuitive, anticipatory approach and strong independent problem-solving
• Working knowledge of social media and digital marketing trends
• Proficiency in Google Suite; willingness to learn task management tools and Photoshop
• Discretion in handling sensitive and confidential information

Location:

This position will be based out of our Brooklyn or Nashville office, or will work remotely from Los Angeles.