Personal Assistant to High Profile Musician

ROSTR, Inc.; New York (NY); Vor Ort; USD 90.000 - 130.000; Vollzeit

Benefits dieser Stelle

Company laptop and phone provided

Mileage reimbursement

Medical insurance

Zusammenfassung

ROSTR, Inc. is seeking an experienced Personal Assistant in New York, NY for a full-time, on-site role. The ideal candidate will support high‑level executives with discretion, exceptional communication, and meticulous calendar and travel coordination while managing personal and household logistics.

You will work closely with the principal and leadership team, coordinating events, gifts, and confidential tasks, with flexibility for evenings and travel as required.

Qualifikationen

• Previous experience as Personal Assistant or similar high-level support role.
• Experience supporting executives or high-profile individuals preferred.
• Strong experience managing complex calendars and travel coordination.
• Excellent written and verbal communication with polished presentation.
• Highly organized with multitasking, prioritization, and time management.
• Discretion, confidentiality, and professionalism at all times.
• Self-starter with ability to work independently and follow through.
• Detail-oriented with strong administrative and coordination skills.
• Flexible schedule including evenings, weekends, and travel as required.
• Valid driver’s license and passport required.

Aufgaben

• Manage personal and professional correspondence with professional formatting.
• Maintain and manage complex calendars, scheduling, and engagements.
• Coordinate detailed travel logistics including flights, accommodations, and itineraries.
• Serve as liaison between principal, leadership, household staff, vendors, and external contacts.
• Submit weekly expense reports accurately using Expensify and related platforms.
• Draft professional correspondence, RSVPs, and other communications for the principal.

Kenntnisse

Calendar management

Travel coordination

Discretion

Written communication

Multitasking

Event coordination

G Suite

Outlook

Expensify

Driver's license

Passport

Tools

Expensify

Google Suite

Outlook

Mac OS

iPhone

Jobbeschreibung

Personal Assistant

New York, NY

ACLMTE is a full service entertainment staffing agency working with clients all over the country. We are currently seeking an experienced Personal Assistant for a full-time, in-person role based in New York, NY. This position requires exceptional discretion, polished communication skills, and a proven track record supporting high-profile executives, creatives, or individuals at the highest level. Candidates based in Manhattan are strongly preferred.

What Winning In This Role Looks Like

• You are highly trustworthy and maintain absolute discretion and confidentiality in all personal and professional matters
• You are proactive, resourceful, and consistently anticipate needs before they arise
• You are highly organized with exceptional attention to detail across scheduling, logistics, communication, and event coordination
• You take full ownership of delegated tasks and ensure seamless follow-through from start to finish
• You are calm under pressure and adaptable in fast-paced, high-demand environments with shifting priorities
• You are solution-oriented with strong problem-solving instincts and the ability to think independently
• You are polished, professional, and confident in all interactions with executives, household staff, vendors, and external partners
• You have excellent written and verbal communication skills and can manage correspondence professionally and efficiently
• You are skilled at multitasking and managing complex calendars, travel arrangements, and personal logistics simultaneously
• You are dependable, flexible, and available to support urgent or after-hours matters when necessary
• You thrive both independently and collaboratively while maintaining strong professional boundaries
• You demonstrate loyalty, reliability, and commitment to supporting the success of the principal and leadership team
• You are tech-savvy and comfortable using Google Suite, Outlook, Mac OS, iPhone, and productivity platforms
• You maintain composure and professionalism while supporting high-level personal, household, and event-related operations
• You possess a valid driver’s license and passport and are comfortable traveling as needed
• You are based in Manhattan or the surrounding NYC area

Regular Tasks For This Role

• Manage personal and professional correspondence, prioritizing urgent communications and maintaining professional formatting standards
• Maintain and manage complex personal, family, and household calendars, ensuring all appointments, recurring commitments, and engagements remain current and organized
• Coordinate detailed travel logistics including flights, accommodations, transportation, itineraries, and schedule changes for both individual and family travel
• Prepare detailed travel packets, schedules, and itineraries while communicating all logistics to relevant parties
• Serve as a liaison between the principal, leadership team, household staff, vendors, and external contacts to ensure seamless communication and coordination
• Manage personal gifting initiatives including sourcing, purchasing, wrapping, shipping, and maintaining seasonal or holiday gift lists
• Coordinate personal appointments, reservations, errands, and special projects with efficiency and discretion
• Oversee day-to-day personal logistics and concierge-level support including meals, dietary preferences, supplies, and travel necessities
• Advance and coordinate event logistics, appearances, and on-site movements to ensure efficient execution
• Serve as the primary on-site point of contact during events and appearances while proactively anticipating needs
• Coordinate glam and creative logistics including circulation of references, scheduling, and on-site support for appearances and events
• Manage and submit weekly expense reports accurately and on time using designated platforms such as Expensify
• Liaise with business management offices for expense reporting, reconciliation, and administrative coordination
• Draft professional correspondence, thank-you notes, RSVPs, and additional communications on behalf of the principal
• Coordinate household operations including vendors, maintenance appointments, deliveries, and service providers as needed
• Maintain organization of important records, schedules, documents, contacts, and ongoing projects
• Anticipate scheduling conflicts and proactively resolve issues in a fast-paced environment
• Support family and personal activities, special occasions, travel preparation, and miscellaneous administrative tasks as directed
• Maintain flexibility for evenings, weekends, travel, and urgent support needs depending on scheduling demands

Skills / Experience / Education

• Previous experience as a Personal Assistant, Executive Assistant, or in a similar high-level support role required
• Experience supporting executives, high-profile individuals, creatives, or fast-paced leadership teams preferred
• Strong experience managing complex calendars, travel coordination, and personal logistics
• Exceptional written and verbal communication skills with polished and professional presentation
• Highly organized with strong multitasking, prioritization, and time management abilities
• Strong critical thinking and problem-solving skills with the ability to remain composed under pressure
• Demonstrated ability to operate with the highest level of discretion, confidentiality, and professionalism
• Self-starter with exceptional follow-through and ability to work independently
• Detail-oriented with strong administrative, organizational, and coordination skills
• Comfortable managing shifting priorities and working in demanding, fast-paced environments
• Proficient with Google Suite, Outlook, Mac OS, iPhone, Expensify, and standard productivity tools
• Strong interpersonal skills with the ability to work effectively across diverse teams and personalities
• Flexible schedule with willingness to support travel and after-hours needs as required
• Valid driver’s license and passport required

Compensation & Benefits

• Salary Range: $90,000-$130,000 annually, commensurate with experience and qualifications
• Medical insurance
• Mileage reimbursement
• Company laptop and phone provided

Full-time position with flexibility for evenings, weekends, travel, and urgent support needs as required by the role and business demands.