Personal Assistant Opening

Lily Pond Services; Tulsa (OK); On-site; USD 28,000 - 50,000; Full time

Job summary

Lily Pond Services LLC in Tulsa, Oklahoma seeks a professional Personal Assistant to support a private household with precision, discretion, and adaptability. The role emphasizes meticulous organization, confidential communication, vendor coordination, and proactive problem solving to ensure smooth daily operations.

Responsibilities include travel planning, inventory management, scheduling, driving locally, and managing high-end procurement.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• Exceptional organizational and time-management abilities.
• Discretion and confidentiality are essential.

Responsibilities

• Coordinate with household staff, vendors, and service providers to ensure efficient operations.
• Manage household and office inventories, procuring necessary supplies and maintaining stock levels.
• Oversee a dynamic schedule, arranging appointments, meetings, and engagements with precision.
• Plan complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Oversee personalized gifting and high-end procurement, ensuring quality and timeliness.
• Perform local driving for errands, shopping, or household needs, with a valid driver's license.
• Manage vendor relationships, approve invoices, and ensure thorough vetting for maintenance services.
• Handle confidential correspondence, including emails and phone calls, with professionalism.

Skills

Organizational skills

Discretion & confidentiality

Communication skills

Microsoft Office proficiency

Travel planning

Education

Bachelor's degree preferred

Tools

Microsoft Office

Scheduling software

Job description

A private couple in Tulsa, Oklahoma, seeks a professional, approachable, and detail-oriented Personal Assistant. This role requires exceptional organizational skills, discretion, and adaptability to handle a variety of personal tasks. The ideal candidate is proactive, resourceful, and committed to ensuring seamless daily operations with precision and utmost confidentiality.

Responsibilities

• Coordinate with household staff, vendors, and service providers to ensure efficient operations.

• Manage household and office inventories, procuring necessary supplies and maintaining stock levels.

• Oversee a dynamic schedule, arranging appointments, meetings, and engagements with precision.

• Plan complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.

• Oversee personalized gifting and high-end procurement, ensuring quality and timeliness.

• Perform local driving for errands, shopping, or household needs, with a valid driver's license.

• Manage vendor relationships, approve invoices, and ensure thorough vetting for maintenance services.

• Handle confidential correspondence, including emails and phone calls, with professionalism.

Schedule

• Work Schedule: Monday-Friday, 9 AM-5 PM, with occasional weekend availability required for special events or urgent tasks.

• Travel: Occasional travel may be required.

• Location: We are currently prioritizing local candidates. Candidates must be based in or near Midtown Tulsa.

Requirements

• Bachelor's degree preferred, or equivalent experience in a similar role.

• Exceptional leadership, problem-solving, and organizational skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and adaptability to new technologies, such as scheduling or project management software.

• Outstanding written and verbal communication skills, with strong interpersonal abilities.

• Valid driver's license and clean driving record.

• Ability to maintain confidentiality and handle sensitive information with discretion.