Personal Assistant

COUNSELING ALLIANCE NETWORK LLC; Virginia; On-site; USD 28,000 - 34,000; Full time

Job summary

Counseling Alliance Network LLC in Virginia seeks a reliable Personal Assistant to provide administrative and personal support to an employer, ensuring schedules, communications, and documents are organized. The role requires discretion, multitasking, and independent work, with duties including calendar management, email handling, travel coordination, and preparation of letters and reports.

This on-site, full-time position offers Monday to Friday 9am to 4pm, with hourly pay of $20 to $25 and

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• High level of reliability, trustworthiness, and discretion.
• Proficiency with email, scheduling tools, and Microsoft/Google applications.
• Ability to multitask and work independently.
• Professional and respectful demeanor.
• Experience as an assistant, administrative support, coordinator, or similar role.
• Valid driver's license (if errands/travel required).
• Experience working in a household, executive, clinical environment.
• Comfort working with sensitive or confidential information.

Responsibilities

• Manage calendars, appointments, meetings, and reminders.
• Handle email and phone correspondence professionally.
• Assist with document organization, filing, and records management.
• Prepare letters, reports, and communications as needed.
• Coordinate travel arrangements and itineraries.
• Maintain task lists and follow-up systems.
• Assist with errands such as shopping, pickups, or deliveries.
• Help manage household schedules and service providers.
• Organize personal events, reservations, and bookings.
• Support daily routines to improve efficiency and organization.
• Assist with personal projects as assigned.
• Track deadlines and upcoming commitments.
• Provide reminders and proactive planning support.
• Assist with scheduling across personal, work, and family roles.
• Coordinate with outside professionals or service providers.
• Maintain strict confidentiality regarding all matters.
• Demonstrate professionalism, respect, and discretion.

Skills

Organizational skills

Time management

Written and verbal communication

Reliability

Discretion

Multitasking

Independent work

Tools

Microsoft Office

Google Workspace

Email management tools

Calendaring tools

Job description

Job Description

Job Title: Personal Assistant

Position Type:Full-Time
Location:On-site
Reports To:Employer

Position Summary

The Personal Assistant provides direct administrative and personal support to ensure the employer’s professional, household, and personal responsibilities are organized and managed efficiently. This role requires a highly dependable, discreet, detail-oriented individual who iscomfortablemultitasking, prioritizing tasks, andmaintainingconfidentiality at all times.

Key Responsibilities

Administrative Support

• Manage calendars, appointments, meetings, and reminders
• Handle email and phone correspondence professionally
• Assistwith document organization, filing, and records management
• Prepare letters, reports, and communications as needed
• Coordinate travel arrangements and itineraries
• Maintain task lists and follow-up systems

Personal & Household Support (if applicable)

• Assistwith errands such as shopping, pickups, or deliveries
• Help manage household schedules and service providers
• Organize personal events, reservations, and bookings
• Support daily routines to improve efficiency and organization
• Assistwith personal projects as assigned

Logistics& Coordination

• Track deadlines and upcoming commitments
• Provide reminders and proactive planning support
• Assistwith scheduling across personal, work, and family roles
• Coordinate with outside professionals or service providers

Confidentiality & Professionalism

• Maintain strict confidentialityregardingall matters
• Demonstrate professionalism, respect, and discretionat all times
• Build andmaintaina supportive, organized working relationship

Qualifications

Required

• Strong organizational and time-management skills
• Excellent written and verbal communication
• High levelof reliability, trustworthiness, and discretion
• Proficiencywith email, scheduling tools, and Microsoft/Google applications
• Ability to multitask and work independently
• Professional and respectful demeanor

  Preferred

  • Experience as an assistant, administrative support, coordinator, or similar role
  • Valid driver's license (if errands/travelrequired)
  • Experience working in a household, executive, clinical, environment
  • Comfort working with sensitive or confidential information

  Personal Attributes

  • Calm, patient, and solution-focused
  • Detail-oriented with strong follow-through
  • Flexible and adaptable to changing priorities
  • Compassionate and emotionally mature
  • Reliable and punctual
  • Strong interpersonal skills

  Work Schedule & Compensation

  • Schedule:Monday to Friday 9am to 4pm
  • Compensation: hourlyRange$20-$25 per/hour
  • Benefits:[PTO, mileage reimbursement,insurance (life, health and dental),tuitionreimbursement, 401K.]

  Confidentiality & Ethics Statement

  The Personal Assistant mustmaintainthe highest level of privacy and confidentialityregardingall personal, professional, and family matters. A confidentiality agreement may berequired.