Personal Assistant

Confidential; Los Angeles (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

Confidential is seeking a highly organized Personal Assistant in Los Angeles to manage household responsibilities and provide occasional business support. This hands-on position requires excellent communication and discretion while overseeing tasks like errands, pet care, and event planning.

Ideal candidates are detail-oriented, calm under pressure, and proactive. Responsibilities include vendor management, vehicle upkeep, and managing communications discreetly. The role is on-site, Monday to Friday, with weekend availability.

Qualifications

• Proven experience as a Personal Assistant or in comparable private service roles.
• Ability to manage personal and household tasks efficiently.
• Strong expertise in vendor coordination and event planning.

Responsibilities

• Manage the daily personal to-do list and errands.
• Oversee pet care and wellbeing.
• Plan and execute events, including dinner parties.
• Coordinate service providers and maintenance schedules.
• Manage the vehicle logistics and care.
• Handle communications and scheduling discreetly.

Skills

Attention to detail

Communication skills

Discretion

Problem-solving

Vendor management

Job description

Only candidates with prior experience as a Personal Assistant to high-net-worth individuals — or in a comparable private service role (Estate Manager, Assistant Estate Manager, or House Manager) — will be considered.

We’re a dynamic, fast-moving team looking for a highly organized Personal Assistant to keep things running smoothly at home and at the office. This is a hands‑on, in‑person role focused primarily on household management — think errands, vendor coordination, and keeping daily life dialed in — with occasional light business support. You’ll work closely with our leadership team, so reliability, discretion, and a proactive mindset are a must.

What you’ll actually do:

• Personal & household management: Run point on the daily personal to-do list, errands, and anything else that keeps life moving smoothly
• Pet care: Oversee the wellbeing, schedule, and care of the executive’s pets (vet visits, walks, feeding routines, sitters when needed)
• Events & entertaining: Plan and execute dinner parties and events — from guest lists and menus to vendors, staffing, and the small details that make a night memorable
• Multi‑property vendor management: Coordinate housekeepers, landscapers, contractors, and service providers across multiple properties; keep maintenance schedules tight and homes running flawlessly
• Vehicle care: Manage service, registration, detailing, fuel, and logistics for the executive’s vehicles
• Light travel: Occasional travel to support the team on the road or at properties as needed; both domestic and local.
• Communications & logistics: Handle messages, scheduling, and confidential matters with total discretion

Some days are structured. Others require you to pivot at 4:55 PM and make magic happen by 5:30. You’ll need to be equally comfortable in both modes.

What we’re looking for:

• A relentless executor with razor‑sharp attention to detail and a hands‑on, "I’ll handle it" mentality
• Calm under pressure, fast on your feet, and impossible to rattle
• Excellent written and verbal communication — polished enough to represent the executive at the highest level
• Total discretion and ironclad trust with confidential information
• Tech‑fluent and resourceful: whatever tool, vendor, or solution you need, you’ll find it
• Comfortable rolling up your sleeves on personal and household tasks one minute and managing high‑end vendors the next
• A "no task is beneath me" mindset paired with strong judgment and taste
• Based in Los Angeles, on‑site, Monday‑Friday, with availability to be on‑call on weekends when something comes up