Personal Assistant

White Circle; United States; Remote; USD 65,000 - 95,000; Full time

Benefits offered by this job

Equity

Flexible time off

Language lessons

Learning & development

Hardware & tools

Job summary

White Circle, an AI safety company, is seeking a highly organized Personal Assistant to own administrative, logistical, and personal tasks. You will manage calendars, coordinate travel, handle paperwork, appointments, and everyday errands with minimal supervision.

This hands-on role requires fluent English and French, sharp prioritization, rapide decision-making, and reliability. You will research services, book reservations, and streamline operations across diverse areas while working

Qualifications

• Fluent English and French required.
• Highly responsive and reliable in fast-changing priorities.
• Comfortable with ambiguity and self-directed work.
• Able to make independent decisions with minimal instructions.
• Strong communication and exceptional organizational skills.

Responsibilities

• Coordinate meetings, calendars, and inboxes.
• Handle travel planning (flights, hotels, logistics).
• Research and compare services, products, etc.
• Book reservations, appointments, and meetings.
• Handle operational and administrative tasks quickly and independently.
• Organise information and summarise options clearly.
• Help reduce day-to-day operational friction across a wide variety of areas.

Skills

Calendar management

Travel planning

Research services

Appointment booking

Administrative tasks

Information organisation

Async work

Proactive

Tools

AI tools

Productivity software

Job description

TL;DR: We’re looking for a highly organised and resourceful Personal Assistant. This is a hands-on execution role focused on taking ownership of administrative, logistical, and personal tasks: from calendar and travel coordination to paperwork, appointments, and everyday errands. This is not a strategy or business-partner role: success means handling the details reliably, quickly, and with minimal supervision.

ABOUT US

White Circle https://whitecircle.ai is an AI Safety company building the safety, reliability, and optimization layer for AI systems. At the core of our platform are policies – simple natural-language rules that define what an AI model should and shouldn’t do. We automatically test, enforce, and continuously improve these policies at scale.

• We’ve recently raised our Series A funding round, taking our total funding to $70M. Our investors include top funds, founders, and senior leaders at OpenAI, Anthropic, HuggingFace, Mistral, DeepMind, Datadog, Sentry, and others
• We process over one hundred million API calls every month
• We fine-tune and train our own LLMs so they run faster and cheaper than any open or proprietary model

We’re a small, highly focused team. If you want to work deeply on hard problems, see your work ship to production quickly, and influence how AI safety is actually built – you’re the one we need.

YOU WILL

• Coordinate meetings, calendars, and inboxes
• Handle travel planning (flights, hotels, logistics)
• Research and compare services, products, etc.
• Book reservations, appointments, and meetings
• Handle operational and administrative tasks quickly and independently
• Organise information and summarise options clearly
• Help reduce day-to-day operational friction across a wide variety of areas

YOU’LL FIT RIGHT IN IF YOU

• Have fluent English and French (both are mandatory)
• Are highly responsive and reliable
• Are comfortable with ambiguity and fast-changing priorities
• Can make decisions independently without needing detailed instructions
• Communicate clearly and concisely
• Are highly organised and detail-oriented
• Proactive, resourceful, and naturally “figure things out”
• Comfortable working async and occasionally across unusual hours/time zones

A big plus

• Experience supporting founders, executives, creators, or startup teams
• Familiarity with AI tools and productivity software
• Experience working remotely in fast-moving online environments

COMPENSATION & BENEFITS

• Competitive compensation package, including equity
• Flexible Time Off
• Language lessons to help you improve your English or French
• Learning and development support for courses, conferences, and opportunities to grow your skills
• All the hardware, subscriptions, tools, and services you need

PROCESS

1. Intro call (25 min)
2. Take-home test assignment
3. Final call with CEO & Head of Design (45 min)