Executive Assistant - Sales & Marketing

United States Digital Space LLC; Paris (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

the company in Paris/Boston area seeks an Executive Assistant to CRO & CMO to support executive calendars, travel, and expense processes. You will work with HR, Finance, IT, and Marketing to manage projects and events and leverage AI tools for efficiency.

You will join a small team delivering high-impact support across global leadership, with a focus on confidential handling and proactive problem-solving.

Qualifications

• 3–5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organisation.
• Proven track record in event planning and management, from intimate team offsites to large-scale conferences.
• Hands-on experience with expense and purchase management platforms (e.g. Payflows, Expensya).
• Highly organised and able to juggle multiple workstreams with shifting priorities.

Responsibilities

• Coordinate and proactively manage executive calendars with buffers to avoid conflicts.
• Arrange travel end-to-end — flights, hotels, ground transport, visas — well in advance of each trip.
• Prepare and process expense reports for executives when requested, in line with internal policies.
• Type, revise, edit Linkedin communications.
• Handle sensitive and confidential information with absolute discretion.
• Arrange and coordinate team meetings for Sales and Marketing teams.
• Manage and coordinate projects supporting Sales and Marketing, e.g., client visits at the Paris HQ.
• Liaise with HR, Finance, and IT for operational requests (Lucca, TravelPerk, Expensya).
• Own end-to-end logistics for events: SKOs, QBRs, Makers Club, team building.
• Ensure logistics for travel, offsites, and events are in place well ahead of dates.
• Source and negotiate venues, caterers, AV suppliers; manage budgets.
• Coordinate attendee registration and on-site check-in.
• Coordinate speaker and VIP logistics: materials, rehearsals, on-site support.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Expense management

Tools

Google Suite

Slack

Confluence

TravelPerk

Expensya

Lucca

Dust

Job description

About the company:

Founded in 2012, the company has been at the forefront of marketplace innovation, empowering every business to compete in the platform economy.

Today, the company’s operating system combines an enterprise marketplace solution (the company Platform) that enables retailers and B2B organizations to launch, scale, and operate marketplaces and dropship, AI-powered multichannel selling (the company Connect), retail media (the company Ads) and an agentic commerce infrastructure (the company Nexus).

With dual headquarters in Boston and Paris, the company helps a global ecosystem of 450+ marketplaces (B2C and B2B) and a network of over 100k third-party marketplace sellers. Brands like Macy’s, Decathlon, Carrefour, Asos, and Airbus Helicopters use the company to grow their businesses in new and remarkable ways.

For more information, visit www.the company.com.

the company in Numbers:

• Founded in 2012 | Member of French Tech Next40

• 750+ employees in 9 offices worldwide: Paris, Barcelona, Bordeaux, Boston, London, Munich, New York, Sydney, Tokyo

Our Values:

Working at the company means accelerating your career alongside ambitious, passionate, and supportive colleagues. We're proud of the diversity of backgrounds, perspectives, and experiences that make our teams unique.

Our 5 values guide how we collaborate:

• Work Hard Together: Teamwork and collaboration are the foundation of our success

• Get Things Done: We prioritize action and efficiency for impactful results

• Go Above & Beyond: We tackle challenges proactively and always aim for excellence

• Succeed Through Expertise: Knowledge sharing and continuous learning are core to our culture

• Satisfy & Empower Clients: We're committed to our clients' success

The Team You Will Join

You'll be part of our Executive Assistant team led by Claire, Executive Assistant to the CEO. The team consists of 3 Executive Assistants supporting the company's most senior C-levels. Together, you'll ensure seamless operational support that empowers our executive team to focus on the company's growth and strategic impact.

The team also works closely together to share best practices, learn from one another, and drive projects that improve efficiency, including through the use of AI tools.

What You"ll Do

Executive Support - CRO & CMO

• Coordinate and proactively manage executive business calendars (anticipate conflicts, prioritise competing demands, proactively optimize agenda with enough buffers)

• Arrange travel end-to-end — flights, hotels, ground transport, visas — and ensure all logistics are in place well in advance of each trip

• Prepare and process expense reports for executives when requested, in line with internal policies

• Type, revise, edit Linkedin communications

• Handle sensitive and confidential information with absolute discretion

Sales & Marketing Team Support

• Arrange and coordinate team meetings

• Manage and coordinate specific projects in support of the Sales and Marketing teams, for example: client visits in the company HQ in Paris, team building lunches

• Aid in purchase management: raise purchase orders, track invoices, and liaise with Finance to ensure timely processing

• Liaise with HR, Finance, and IT on behalf of both departments for any operational or administrative requests (Lucca, TravelPerk, Expensya)

Event Planning & Management

• Own end-to-end logistics for a wide range of events : internal Sales Kick-Offs (SKOs), QBRs, the company Makers Club, team building activities

• Ensure all logistics associated with travel, offsite meetings, and events are fully in place well ahead of each date

• Source and negotiate with venues, caterers, AV suppliers, and other vendors; manage event budgets and track spend

• Manage attendee registration, invitations, RSVPs, and on-site check-in processes

• Coordinate speaker and VIP logistics: preparation materials, rehearsals, and on-site support

What You'll Bring

Experience

• 3–5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organisation

• Proven track record in event planning and management, from intimate team offsites to large-scale conferences

• Hands-on experience with expense and purchase management platforms (e.g. Payflows, Expensya)

Skills

• Highly organised, with the ability to juggle multiple workstreams and rapidly shifting priorities without losing composure

• Proactive and solutions-oriented — you anticipate needs before they become problems

• Impeccable discretion when handling sensitive business and personnel information

• Genuine curiosity for AI tools, with a drive to leverage them in your day-to-day work

• Strong collaborative mindset — a true team player who elevates those around them

Tools Used

• Google Suite

• Slack

• Confluence

• TravelPerk

• Expensya / Lucca

• Dust

Languages

• French: Fluent (C2 level required)

• English: Fluent (C2 level required)

Our Hiring Process

Recruiter Intro Call — Get to know each other with Juliette, discuss your background and answer your questions about the company

Hiring Manager Interview with Claire *(~1 hour)* — A deep dive into your experience and approach, including a practical case study to showcase how you work

Executive Interviews — Meet the CRO and CMO to assess mutual fit and discuss the role in greater depth

*We welcome collaborators with their diverse perspectives and experiences to power us forward. These often far exceed conventional job requirements and help us create a culture of continuous learning. If you’re ready to join a global leader powering digital transformation for 450+ of the world’s most innovative retailers and B2B organizations.*

*As part of our recruitment process, the company processes your personal data to review and manage your application and, where appropriate, to consider your profile for future opportunities. You can exercise your data protection rights at any time, and as further detailed in our policies. For more information about how we process your personal data and your rights, please consult our Recruitment Privacy Notice, here in English and here in French.*

*We may use Artificial Intelligence (AI) solutions to help streamline our hiring process, including screening applications, analyzing resumes, and assessing responses. While AI helps us work efficiently, all final hiring decisions are made by humans. For more information, visit our AI Guidelines for Candidates and Interviews.*