PERSONAL ASSISTANT

Mannygmotors; San Antonio (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Company parties

Flexible schedule

Paid time off

Training & development

Job summary

Mannygmotors is seeking a dependable Personal Assistant to support the Manager with daily priorities, operations, automotive activities, and property-related tasks. The role requires anticipating needs, proactive follow-through, professional communication, and protecting confidential information.

Responsibilities include calendar management, dealership coordination across departments, email and document handling, parts and service coordination, social media support, and property-related tasks.

Qualifications

• Bilingual English/Spanish fluent in speaking and writing.
• Punctual, reliable, and trustworthy for confidential work.
• Strong organizational and time-management skills.
• Professional communication with staff, customers, vendors, and service providers.
• Resourceful and solution-oriented with workflow improvements.
• Flexible and calm in a fast-paced environment; asks questions when unclear.
• Valid driver’s license and reliable transportation preferred if driving.

Responsibilities

• Maintain the Manager’s calendar, reminders, and appointment details.
• Coordinate with Sales, Service, Parts, and Finance; track deadlines.
• Screen calls, monitor emails, draft professional communications, organize documents.
• Locate and order vehicle parts, track orders, communicate with vendors and mechanics.
• Prepare social posts and assist with basic digital content and AI tools.
• Assist with property-related tasks, vendor appointments, and errands as needed.
• Handle expenses, assist with events, and protect confidential information.
• Use good judgment and share information only with authorized people.

Skills

Bilingual English/Spanish

Organization

Time management

Professional communication

Attention to detail

Adaptability

Driver's license

Tools

AI tools

Job description

Benefits:

• Company parties
• Flexible schedule
• Paid time off
• Training & development

Position Overview

We are seeking a dependable, proactive, highly organized Personal Assistant to support the Manager with daily priorities, business operations, automotive activities, and property-related tasks. The ideal candidate anticipates needs, follows through without constant reminders, communicates professionally, protects confidential information, and identifies ways to make work more efficient.

Key Responsibilities

1. Calendar & Meeting Preparation: Maintain the Manager’s calendar, send reminders, confirm appointments, and prepare the necessary paperwork, dates, times, locations, contact details, and follow-up items.
2. Business & Dealership Coordination: Track priorities and project deadlines; coordinate with Sales, Service, Parts, and Finance; follow up on assigned tasks; and provide clear updates on progress, delays, and items requiring a decision.
3. Communication & Administrative Support: Screen and route calls as directed, monitor designated email inboxes, draft professional emails and memos, organize documents, and maintain an action list for pending matters.
4. Parts, Vehicles & Service Coordination: Help locate and order vehicle parts, compare availability and pricing, track orders and returns, and communicate with vendors and mechanics to help keep work moving.
5. Social Media & Technology: Prepare and publish approved vehicle, business, and property posts; assist with listings and basic digital content; and use business software, spreadsheets, AI tools, and other technology to improve productivity.
6. Property & Rental Support: Help coordinate maintenance requests, vendor appointments, supplies, inspections, guest-related follow-ups, and task status for rental properties, as assigned.
7. Errands, Expenses & Special Projects: Complete authorized personal and business errands, organize receipts and expense records, assist with special events, and handle other projects as assigned.
8. Confidentiality & Professional Judgment: Protect private business, financial, customer, employee, and personal information; use good judgment; and share information only with authorized people.

Required Skills & Qualities

• English/Spanish bilingual fluency is a must. The candidate must be able to communicate professionally in both English and Spanish, verbally and in writing.
• Reliable, punctual, trustworthy, and consistent about completing assignments.
• Strong organization, time management, attention to detail, and follow-through.
• Professional communication; comfortable speaking with staff, customers, vendors, and service providers. l Comfortable with social media, email, spreadsheets, online research, business software, and learning new tools, including AI.
• Resourceful and solution-oriented; able to suggest practical ideas that improve workflow and reduce delays.
• Flexible and calm in a fast-paced environment; able to prioritize changing requests and ask questions when instructions are unclear.
• Valid driver’s license and reliable transportation preferred if driving or errands are part of the role.