Personal Assistant

Igl4us; Philadelphia (Philadelphia County); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Full-time employment

Professional growth opportunities

Skills development

Supportive work environment

Job summary

IGL4US (Innovation Growth Line for Us) is seeking a highly organized Personal Assistant to provide administrative and operational support. This position is based in Philadelphia and suits someone who thrives in a dynamic environment, handles multiple priorities, and helps ensure daily activities run smoothly.

You will work closely with leadership, manage calendars, coordinate meetings, organize documents, prepare communications, and assist with travel planning.

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Professional and dependable work ethic.
• Ability to manage multiple tasks and changing priorities.
• Detail-oriented with good judgment.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate meetings and scheduling arrangements.
• Organize documents, records, and important information.
• Prepare correspondence, reports, notes, and other materials.
• Assist with travel planning and scheduling as needed.
• Track priorities, deadlines, and follow-up items.

Skills

Organizational skills

Time management

Written & verbal communication

Interpersonal skills

Independent work

Job description

Company Description

At IGL4US (Innovation Growth Line for Us), we are dedicated to transforming the way businesses innovate, grow, and connect with technology.
We specialize in creating intelligent software solutions designed to simplify recruitment, optimize business processes, and empower organizations to reach their full potential.

Our approach blends innovation, strategy, and technology to deliver systems that drive measurable impact. Whether through job platform integrations, automation tools, or AI-driven systems, we help companies bridge the gap between ideas and execution.

We believe innovation should be meaningful — built for us, for collaboration, and for the future of work.

Job Description

IGL4US is seeking a highly organized and motivated Personal Assistant to provide administrative and operational support.

This position is ideal for someone who enjoys working in a dynamic environment, managing multiple priorities, maintaining organization, and helping ensure daily activities are handled efficiently.

The Personal Assistant will work closely with leadership, assist with scheduling and coordination, manage important information, and provide general administrative support as needed.

Responsibilities

• Manage calendars, appointments, meetings, and daily schedules
• Coordinate meetings and assist with scheduling arrangements
• Organize documents, records, and important information
• Prepare correspondence, reports, notes, and other materials
• Assist with administrative and organizational tasks
• Track priorities, deadlines, and follow-up items
• Handle confidential information with discretion and professionalism
• Support internal coordination and communication
• Assist with travel planning, reservations, or scheduling when required
• Help maintain an organized and efficient daily workflow
• Complete additional administrative tasks as business needs arise

Qualifications

• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Professional and dependable work ethic
• Ability to manage multiple tasks and changing priorities
• Strong attention to detail
• Ability to work independently and take initiative
• Good judgment and problem-solving abilities
• Comfortable working with calendars, email, documents, and common office tools
• Ability to handle sensitive or confidential information appropriately
• Positive, adaptable, and solutions-oriented mindset

Additional Information

At IGL4US, we believe great work should come with opportunities to grow.

• Competitive salary of $40,000–$45,000 per year
• Full-time employment
• Professional growth opportunities
• Opportunities to develop valuable administrative, organizational, and communication skills
• Supportive and professional work environment
• Exposure to different areas of business operations
• Opportunity to take on additional responsibilities as the company grows