Personal Assistant

Madison-Davis, LLC; New York (NY); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Network of high-profile contacts

Travel perks

Job summary

Madison-Davis, LLC in New York seeks an organized, proactive Personal Assistant to provide comprehensive support across personal, professional, and lifestyle needs. The role demands initiative, strong judgment, and exceptional discretion in a fast-paced environment.

The ideal candidate will bring excellent communication skills, a hands-on approach to priorities, and a background that supports execution with care across diverse tasks and engagements.

Qualifications

• Bachelor's degree or equivalent preferred.
• Strong written and verbal communication skills.
• Excellent judgment and discretion are essential.
• Hands-on approach to managing shifting priorities.

Responsibilities

• Coordinate personal and professional commitments, including appointments, reservations, household requests, and day-to-day logistics.
• Arrange domestic and international travel with detailed itineraries.
• Maintain calendars, organize schedules, and coordinate events.
• Oversee wardrobe organization, personal shopping, and preparation for occasions.
• Provide general administrative support: data entry, document organization, and meeting notes.
• Track assignments and deadlines to keep projects organized.
• Maintain clear communication with team members for coordination.
• Monitor social media accounts and assist with online engagement.
• Handle sensitive information with integrity and discretion.
• Take ownership of additional personal, administrative, and creative projects.

Skills

Organization

Communication

Discretion

Time management

Education

Bachelor's degree

Tools

Calendar apps

Email management tools

Job description

An accomplished executive is seeking a bright, highly organized, and proactive Personal Assistant to provide comprehensive support across personal, professional, and lifestyle-related needs. This opportunity is well suited to an intellectually curious, resourceful individual who demonstrates strong academic ability, sound judgment, exceptional discretion, and the initiative to anticipate needs and solve problems independently.

The ideal candidate will have a strong educational background, excellent communication skills, and a hands-on approach to managing competing priorities in a fast-paced environment. Someone who takes pride in execution, enjoys variety, and approaches every responsibility with care - regardless of size or complexity - will thrive in this role.

Key Responsibilities

• Coordinate personal and professional commitments, including appointments, reservations, household requests, and day-to-day logistics.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Maintain calendars, organize schedules, prepare agendas, and coordinate events while balancing shifting priorities.
• Oversee wardrobe organization and upkeep, including personal shopping, procurement, and preparation for everyday needs and special occasions.
• Provide general administrative support, including data entry, document organization, correspondence, meeting notes, and other office tasks.
• Track assignments, key dates, and deadlines to ensure commitments and ongoing projects remain organized and on schedule.
• Maintain clear communication with relevant team members to support coordination and follow-through across responsibilities.
• Monitor and assist with social media accounts, supporting online engagement and growth across established and emerging platforms.
• Handle sensitive personal and professional information with the highest levels of integrity, confidentiality, and discretion.
• Take ownership of additional personal, administrative, and creative projects as needed.