Personal Assistant

Talent Haven HR; Dayton (OH); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Training and guidance on procedures

Supportive and collaborative team

Opportunities for professional growth

Career advancement potential

Job summary

Talent Haven HR in Dayton, OH is seeking a reliable Personal Assistant to provide day-to-day administrative and organizational support. You will help manage calendars, prepare documents, handle calls, and coordinate meetings to keep schedules flowing smoothly.

This role emphasizes discretion, excellent communication, and the ability to multitask in a dynamic environment. Training and growth opportunities are available within a collaborative team.

Qualifications

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• High level of discretion, reliability, and professionalism.
• Attention to detail and ability to prioritize competing tasks.
• Ability to work independently while collaborating with colleagues.
• Adaptability and willingness to respond to changing priorities.

Responsibilities

• Assist with organizing calendars, appointments, and daily schedules.
• Coordinate meetings and communicate scheduling updates to relevant individuals.
• Prepare, organize, and maintain documents, notes, and routine records.
• Handle incoming calls, messages, and general requests as appropriate.
• Assist with preparing meeting materials and tracking assigned follow-up tasks.
• Help arrange travel or other logistics when requested and authorized.
• Monitor deadlines and provide reminders about upcoming commitments.
• Complete additional administrative tasks as needed to support daily priorities.

Skills

Organization

Time management

Communication

Discretion

Reliability

Attention to detail

Prioritization

Independent work

Adaptability

Job description

Position Summary

We are seeking a trustworthy and highly organized Personal Assistant to provide day-to-day administrative and organizational support. This role is suited to someone who can manage competing priorities, handle information responsibly, and communicate professionally while helping ensure tasks and schedules remain organized.

Responsibilities

• Assist with organizing calendars, appointments, and daily schedules.
• Coordinate meetings and communicate scheduling updates to relevant individuals.
• Prepare, organize, and maintain documents, notes, and routine records.
• Handle incoming calls, messages, and general requests as appropriate.
• Assist with preparing meeting materials and tracking assigned follow-up tasks.
• Help arrange travel or other logistics when requested and authorized.
• Monitor deadlines and provide reminders about upcoming commitments.
• Complete additional administrative tasks as needed to support daily priorities.

Qualifications

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• High level of discretion, reliability, and professionalism.
• Attention to detail and ability to prioritize competing tasks.
• Ability to work independently while collaborating with colleagues.
• Adaptability and willingness to respond to changing priorities.
• Previous administrative or personal assistant experience is an asset but not required.

Benefits

• Training and guidance on administrative procedures.
• Supportive and collaborative work environment.
• Opportunities to develop organizational and professional communication skills.
• Potential for continued professional development and career growth.