Personal Assistant

Society Staffing; New York (NY); On-site; USD 150,000 - 200,000; Full time

Benefits offered by this job

Health Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Paid Sick Days

Discretionary Bonus

Job summary

Society Staffing seeks an experienced Personal Assistant for a private family office in New York City. The role provides lifestyle, administrative, and household support from the Manhattan residence, with occasional trips to Hamptons and Martha's Vineyard.

The ideal candidate is polished, discreet, tech-savvy, and capable of anticipating needs while managing complex schedules and high-touch service for the principals.

Qualifications

• Bachelor's degree required.
• 5+ years of experience supporting a private family or high-net-worth individual.
• Experience in a private household or family office preferred.

Responsibilities

• Manage complex personal calendars and daily logistics with discretion.
• Provide direct personal and administrative support to the principals.
• Coordinate domestic and international travel, including flights and accommodations.
• Work with travel specialists and executive support on itineraries and docs.
• Coordinate wellness appointments, wardrobe arrangements, and lifestyle services.
• Collaborate with household staff and the family office to ensure smooth daily operations.

Skills

Calendar management

Travel coordination

Discretion & judgment

Communication

Organizational skills

Proactive service

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Apple/Mac applications

Job description

Personal Assistant – Private Family Office

Division: Private Household / Family Office

Location: New York, NY 10021 | Hamptons, NY | Martha's Vineyard, MA

Compensation: $150,000 - $200,000

Position Type: Full-Time, On-Site

Schedule: Monday–Friday, with flexibility for evenings, weekends, and occasional after-hours requests

Travel: Primarily based in NYC, with occasional travel to the family's Hamptons and Martha's Vineyard residences

Benefits: Health Insurance, 401(k) Retirement Plan, Paid Time Off (PTO), Paid Sick Days, and Discretionary Performance-Based Bonus

Position Overview

A prominent private family in New York City is seeking an experienced, highly organized, and resourceful Personal Assistant to provide comprehensive lifestyle, administrative, and household support.

Based primarily at the family's Manhattan residence, this position involves working closely with the principals, household management, and the family office's executive support team to ensure seamless coordination of personal schedules, travel, appointments, and daily household operations. Occasional travel to the family's Hamptons and Martha's Vineyard residences will be required.

The ideal candidate is polished, proactive, tech-savvy, and exceptionally discreet, with excellent judgment and the ability to anticipate needs, manage competing priorities, and provide personalized, high-touch service.

Responsibilities

• Manage complex personal calendars, appointments, scheduling, and daily logistics in coordination with household and office teams.
• Provide direct personal and administrative support to the principals, anticipating needs and managing requests efficiently.
• Coordinate domestic and international travel, including flights, accommodations, transportation, reservations, detailed itineraries, and travel documentation.
• Work closely with travel specialists and executive support staff while independently managing travel arrangements when required.
• Coordinate personal wellness appointments, including medical providers, fitness professionals, and other lifestyle services, while maintaining discretion and confidentiality.
• Liaise with stylists, personal shoppers, and tailors regarding wardrobe appointments, purchases, and alterations.
• Provide basic technology support for Apple/Mac, PC, mobile devices, and household entertainment systems, coordinating with IT professionals as needed.
• Manage personal correspondence, invitations, holiday cards, household mail, and special requests.
• Assist with planning and coordinating private entertaining, family gatherings, seasonal events, and special occasions.
• Collaborate with household staff, management, and the family office to ensure seamless communication and daily operations.
• Coordinate invoices, household expenses, and administrative documentation with the appropriate family office personnel.
• Support special projects involving household organization, administrative systems, event planning, and property-related coordination.
• Provide occasional on-site support at the family's Hamptons and Martha's Vineyard residences.
• Maintain the highest standards of discretion, confidentiality, professionalism, and responsiveness.

Requirements

• Bachelor's degree required.
• Minimum 5 years of experience as a Personal Assistant, Executive Personal Assistant, or Executive Assistant supporting a private family, high-net-worth individual, or senior executive.
• Previous experience within a private household or family office environment strongly preferred.
• Exceptional organizational, scheduling, communication, and multitasking skills.
• Excellent written communication skills, with the ability to draft polished personal and professional correspondence.
• Strong proficiency in Microsoft Office, Outlook, Apple/Mac applications, and digital calendar management.
• Technically proficient and comfortable troubleshooting everyday technology needs.
• Experience coordinating complex travel, lifestyle arrangements, and personal appointments.
• Highly resourceful, proactive, adaptable, and capable of exercising independent judgment.
• Polished, personable, discreet, and emotionally intelligent, with a strong service-oriented mentality.
• Comfortable collaborating with household staff, executive support teams, and outside service providers.
• Flexible to accommodate occasional evenings, weekends, urgent requests, and domestic travel.