Personal Assistant

RODELL SEARCH; Boerne (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

RODELL SEARCH is assisting a private Boerne, TX household in identifying an exceptional Personal Assistant for a high-net-worth family. The role centers on coordinating household staff, property management, travel, and events across multiple residences with a strong emphasis on discretion.

Key responsibilities include calendar management, scheduling family activities, travel logistics across time zones, and handling personal errands and budget tracking while maintaining absolute confidentiality

Qualifications

• Experience in managing high-net-worth households preferred.
• 3+ years in a PA or household-management role desired.
• Demonstrated discretion and confidentiality in sensitive matters.

Responsibilities

• Coordinate household staff schedules and communications.
• Oversee property management and contractor coordination across residences.
• Manage calendars, travel, events, and family social engagements.
• Handle personal errands, bill payments, and expense tracking.
• Gatekeep communications between the family and external contacts.
• Represent the family with vendors and service providers as needed.

Skills

Discretion

Calendar management

Travel coordination

Event planning

Budget management

Communication etiquette

Attention to detail

Organizational skills

Problem solving

Gatekeeping

Job description

We are exclusively partnered with an ultra-high net worth family office in Boerne, TX, looking for an exceptional Personal Assistant.

Responsibilities:

PERSONAL ASSISTANT in BOERNE, TX – PRIVATE RESIDENCE

Personal Assistant (PA) to a high-net-worth (HNW) family to act as the central coordinator of the family’s personnel and household, ensuring everything runs seamlessly, often anticipating needs before they’re expressed, ensuring their daily life runs smoothly, efficiently, and discreetly.

Household & Lifestyle Management

• Coordinate household staff: Manage schedules and communication between housekeepers, chefs, drivers, pilots, groundskeeper, etc.
• Property management: Oversee maintenance, repairs, renovations, and contractors across multiple residences.
• Inventory and organization: Keep track of household supplies.

Hours – Monday to Friday, office on-premises in their Guest Home near their personal residence, Boerne, TX, 8 am to 5 pm (including up to 25% out of office running family errands, deliveries, etc.).

Scheduling & Logistics

• Calendar management: Handle family and children’s schedules, social events, travel, meetings, charity, medical appointments, college tours, etc.
• Travel coordination: Book flights, arrange private travel, accommodations, and itineraries — often across multiple time zones.
• Event planning: Plan dinners, parties, fundraisers, or vacations including coordination with vendors.
• Personal errands: Shopping, gifting, deliveries, appointments, and reminders.
• Bill payment & expense tracking: Reconcile receipts and manage budgets.
• Gatekeeping: Manage communication between the family and external contacts.
• Discretion & confidentiality: Handle sensitive information with complete privacy.
• Representation: Sometimes act on the family’s behalf when interacting with service providers.

Vacation Property Management

Ensure seamless transitions between homes or vacation properties.

Soft Skills

• Discretion and trustworthiness — maintains absolute confidentiality in all personal and professional matters.
• Extreme attention to detail — nothing slips through the cracks; anticipates needs before they’re voiced.
• Takes initiative — proactively handles tasks without being asked and seeks solutions, not problems.
• High energy and positive demeanor — approaches every day with enthusiasm, professionalism, and poise.
• Master planner and organizer — expertly manages schedules, travel, logistics, and priorities.
• Flexible and dependable — adapts seamlessly to changing demands and is available when needed.
• Polished communication and etiquette — represents the principal with grace and professionalism in all interactions.
• Problem-solving and anticipatory thinking — foresees challenges, finds efficient solutions, and ensures everything runs smoothly.

Ideally looking for 3~ years of experience, with a go-getter attitude.