Personal Assistant

Pocketbook Agency; Los Angeles (CA); On-site; USD 110,000 - 170,000; Full time

Job summary

Pocketbook Agency is seeking a proactive Personal Assistant to support a high-profile individual in the Calabasas/Westlake Village area. This on-site role suits someone experienced with ultra-high-net-worth or celebrity clients in a fast-paced lifestyle.

The ideal candidate brings 4+ years of experience, exceptional discretion, and strong calendar, travel, and event coordination skills to ensure seamless daily operations.

Qualifications

• Minimum of 4 years of experience supporting an ultra-high-net-worth individual, celebrity, or high-profile principal in a Personal Assistant or Executive Personal Assistant capacity.
• Demonstrated experience coordinating private aviation, including charter flights and broker relationships.
• Strong background managing glam schedules, fittings, events, and lifestyle logistics.
• Highly organized with exceptional attention to detail and follow-through.
• Able to remain composed, flexible, and resourceful in a fast-moving environment.

Responsibilities

• Manage complex personal calendars, appointments, and ever-changing schedules.
• Coordinate domestic and international travel, including private aviation, charter brokers, ground transportation, accommodations, and detailed itineraries.
• Oversee glam scheduling, wardrobe fittings, styling appointments, and event logistics.
• Coordinate family schedules, children's appointments, activities, transportation, and related logistics.
• Prepare detailed daily updates, ensuring all priorities, follow-ups, and action items are communicated clearly.
• Serve as a liaison between the principal and trusted vendors, household staff, security, and external partners.
• Assist with personal projects, errands, gifting, reservations, and day-to-day lifestyle management.
• Help maintain organization across household systems, inventories, and shared resources.
• Collaborate closely with internal team members and provide support wherever needed to ensure seamless operations.
• Exercise absolute discretion while maintaining strict confidentiality at all times.

Skills

Calendar management

Travel coordination

Event logistics

Lifestyle management

Discretion and professionalism

Job description

A high-profile principal is seeking a proactive, polished, and highly organized Personal Assistant to join a close-knit team supporting a dynamic household and fast-paced lifestyle. This is an exceptional opportunity for someone with experience supporting ultra-high-net-worth individuals and celebrity clientele who thrives in an environment where no two days look the same. The ideal candidate is calm under pressure, solutions-oriented, and naturally anticipates needs before they arise. This role requires someone who embraces last-minute changes, maintains exceptional attention to detail, and takes full ownership of their responsibilities while exercising the highest level of discretion and professionalism.

Key Responsibilities

• Manage complex personal calendars, appointments, and ever-changing schedules.
• Coordinate domestic and international travel, including private aviation, charter brokers, ground transportation, accommodations, and detailed itineraries.
• Oversee glam scheduling, wardrobe fittings, styling appointments, and event logistics.
• Coordinate family schedules, children's appointments, activities, transportation, and related logistics.
• Prepare detailed daily updates, ensuring all priorities, follow-ups, and action items are communicated clearly.
• Serve as a liaison between the principal and trusted vendors, household staff, security, and external partners.
• Assist with personal projects, errands, gifting, reservations, and day-to-day lifestyle management.
• Help maintain organization across household systems, inventories, and shared resources.
• Collaborate closely with internal team members and provide support wherever needed to ensure seamless operations.
• Exercise absolute discretion while maintaining strict confidentiality at all times.

Qualifications

• Minimum of 4 years of experience supporting an ultra-high-net-worth individual, celebrity, or high-profile principal in a Personal Assistant or Executive Personal Assistant capacity.
• Demonstrated experience coordinating private aviation, including charter flights and broker relationships.
• Strong background managing glam schedules, fittings, events, and lifestyle logistics.
• Highly organized with exceptional attention to detail and follow-through.
• Able to remain composed, flexible, and resourceful in a fast-moving, constantly evolving environment.
• Naturally accountable with a solutions-first mindset and the ability to recover quickly when priorities shift.
• Strong intuition and emotional intelligence with the ability to read situations and maintain appropriate discretion.
• Comfortable supporting outside traditional business hours, including evenings and weekends as needed.
• Professional, polished demeanor with excellent written and verbal communication skills.
• Tech-savvy enough to navigate everyday productivity tools while adapting to simple communication systems.

Location: On site daily in the Calabasas/Westlake Village Area