Personal Assistant

Avalonvi; Austin (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid training

Career advancement

Professional development

Supportive team environment

Hands-on administrative experience

Performance-based growth opportunities

Mentorship and coaching

Job summary

Avalonvi is seeking a reliable Personal Assistant to provide day‑to‑day administrative support in Austin. The role emphasizes organization, discretion, and adaptability to a fast-paced team environment.

You will handle scheduling, documents, meetings, and routine tasks while maintaining professionalism and confidentiality. Prior admin, office, or customer service experience is a plus but not required.

Qualifications

• High school diploma or equivalent is required.
• Excellent organizational and time management skills are essential.
• Strong communication and interpersonal abilities are important.
• Strong attention to detail and ability to handle multiple priorities.

Responsibilities

• Assist with daily scheduling and calendar coordination.
• Organize appointments, meetings, and important activities.
• Prepare documents, lists, and routine materials as needed.
• Assist with meeting preparation and follow-up activities.
• Coordinate routine administrative tasks and requests.
• Help organize supplies, materials, and office-related needs.
• Communicate updates and information to appropriate team members.
• Assist with personal and professional scheduling needs as assigned.
• Follow up on routine tasks and outstanding requests.
• Help manage changing priorities in an organized manner.
• Maintain professionalism and discretion when handling information.
• Participate in ongoing training and professional development.

Skills

Organizational skills

Time management

Communication

Attention to detail

Multitasking

Professionalism

Reliability

Adaptability

Independence

Team collaboration

Education

High school diploma or equivalent

Job description

About Us

AtAvalonvi, we specialize in strategic, real-world marketing solutionsthat help brands connect with people where it matters most — face toface, in physical spaces, and through impactful brand experiences.Frombrand positioning to on-the-ground campaigns, we bring ideas to lifebeyond screens.

Job Summary

We are seeking a reliable and organized Personal Assistant to provide day-to-day administrative and organizational support. This position is ideal for someone who is detail-oriented, professional, adaptable, and comfortable managing multiple responsibilities while supporting a busy team environment.

Responsibilities

• Assist with daily scheduling and calendar coordination.
• Organize appointments, meetings, and important activities.
• Prepare documents, lists, and routine materials as needed.
• Assist with meeting preparation and follow-up activities.
• Coordinate routine administrative tasks and requests.
• Help organize supplies, materials, and office-related needs.
• Communicate updates and information to appropriate team members.
• Assist with personal and professional scheduling needs as assigned.
• Follow up on routine tasks and outstanding requests.
• Help manage changing priorities in an organized manner.
• Maintain professionalism and discretion when handling information.
• Participate in ongoing training and professional development.

Qualifications

• High school diploma or equivalent required.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Strong attention to detail.
• Ability to manage multiple responsibilities and changing priorities.
• Professional and dependable demeanor.
• Reliable, adaptable, and self-motivated.
• Ability to work independently and as part of a team.
• Previous administrative, office, customer service, or assistant experience is a plus but not required.

Benefits

• Paid training
• Career advancement opportunities
• Professional development programs
• Supportive team environment
• Hands-on administrative experience
• Performance-based growth opportunities
• Ongoing mentorship and coaching