People Operations Specialist

BioMarin Pharmaceutical Inc.; San Rafael (CA); Hybrid; USD 52,000 - 70,000; Part time

Benefits offered by this job

Hybrid work arrangement

Job summary

BioMarin Pharmaceutical Inc. currently seeks an experienced Administrative Assistant to support the People Leadership Team in a hybrid role in the San Rafael area.

You will handle expense reporting, scheduling, onboarding, I-9 compliance, and payroll-related tasks while coordinating cross-functional activities with internal and external stakeholders. Ideal candidates will bring 4+ years of administrative experience, strong proficiency in Outlook/Teams, and familiarity with Concur, Jobvite, and

Qualifications

• Four years of experience in an Administrative Assistant or similar role.
• Advanced proficiency in Microsoft Outlook and Teams.
• Experience with Concur, Jobvite, Oracle HCM, SharePoint, Viva Engage, and Canva preferred.
• Strong knowledge of Microsoft Excel, Word, and PowerPoint.

Responsibilities

• Process and submit expense reports for the People Leadership Team using Concur; research and resolve discrepancies.
• Coordinate meetings using Outlook and Teams, including scheduling with internal and external stakeholders and managing logistics.
• Serve as a primary administrative point of contact for People Team operations and employee requests.
• Support special projects and ad hoc initiatives, including presentations, spreadsheets, and audits.
• Complete and process electronic Form I-9s for new hires in compliance with federal regulations.
• Maintain accurate I-9 records, including audits and verifications.
• Support onboarding activities for new hires via Jobvite.
• Administer the Education Reimbursement program and process approved payments to Payroll.
• Audit and generate bi-weekly payroll reports and manage related documentation.

Skills

Outlook

Teams

Excel

PowerPoint

Word

SharePoint

Canva

Tools

Concur

Jobvite

Oracle HCM

Viva Engage

Canva

Job description

BioMarin Pharmaceutical Inc. currently seeks an experienced Administrative Assistant to support the People Leadership Team in a hybrid role in the San Rafael area.

You will handle expense reporting, scheduling, onboarding, I-9 compliance, and payroll-related tasks while coordinating cross-functional activities with internal and external stakeholders. Ideal candidates will bring 4+ years of administrative experience, strong proficiency in Outlook/Teams, and familiarity with Concur, Jobvite, and