(CW) Sr Administrative Assistant (TEMPORARY)

BioMarin Pharmaceutical Inc.; San Rafael (CA); Hybrid; USD 42,705 - 68,880; Full time

Benefits offered by this job

Annual discretionary bonus

Stock-based long-term incentives

Company-sponsored medical, dental, vision, and life insurance

Job summary

BioMarin Pharmaceutical Inc. is seeking a Senior Administrative Assistant for a vital role based in San Rafael. This hybrid position requires presence in the office approximately 5 days a month. The successful candidate will be responsible for meeting coordination, expense management, and technical support among other key administrative tasks.

The role demands a minimum of 5 years of administrative experience, ideally in the biotech or pharma industry, along with strong communication skills and proficiency in software such as SAP and Concur.

Qualifications

• Minimum 5 years of administrative experience in biotechnology or pharmaceutical industries.
• Experience supporting pharmacovigilance functions highly desirable.

Responsibilities

• Proactively schedule and organize meetings and conference calls.
• Oversee logistics for offsite meetings, including hotel and restaurant bookings.
• Arrange all business travel including flights, accommodation, and transportation.
• Prepare and process expense reports accurately using Concur.
• Monitor and replenish departmental supplies.
• Serve as point of contact for IT-related issues.
• Actively participate in GPS meetings contributing to effective communication.

Skills

SAP/SRM contract management experience

Microsoft Office Suite

Concur

SharePoint

Strong written and verbal communication

Planning and Coordination

Education

Bachelor's degree

Job description

Title

Senior Administrative Assistant

Contract & Location

Hybrid Role – Need to be in San Rafael Office when needed (approximately 5 days per month).

Must have SAP/SRM contract management experience.

Primary Responsibilities

• Meeting Coordination: proactively schedule and organize meetings and conference calls; secure rooms, arrange technical setup and catering; prepare materials and record minutes.
• Offsite Event Management: oversee logistics for offsite meetings, including hotel and restaurant bookings, catering arrangements, and team‑building activities.
• Travel Coordination: arrange all business travel in accordance with company policy, managing flights, accommodation, transportation, and budgets.
• Expense Management: prepare and process expense reports accurately and promptly using Concur.
• Office Supply Oversight: monitor and replenish departmental supplies.
• Technical Liaison: serve as point of contact for IT‐related issues, ensuring timely resolution.
• Meetings Participation: actively participate in GPS meetings, on‑site and off‑site, contributing to effective communication.

Additional Departmental Support

• Calendar Management: maintain and coordinate calendars for GPS leadership and the broader department.
• Contract Administration: submit and track department contract requests within BioMarin’s contract management system.
• Invoice Tracking: monitor and reconcile departmental invoices for financial accuracy.
• Project Tracking: develop and maintain project trackers and spreadsheets; follow up on deliverables and synthesize status reports.
• Document Management: organize and maintain departmental files within BioMarin’s document management system.
• Contact List & Organizational Chart Management: update departmental contact lists and organizational charts.

Core Competencies

• Planning and Coordination: manage multiple tasks and priorities in a fast‑paced, deadline‑driven environment while maintaining attention to detail.
• Technical Proficiency: advanced knowledge of Microsoft Office Suite, Concur, SharePoint, and other business tools.
• Communication and Interpersonal Skills: strong written and verbal communication to foster professional interactions with internal and external partners.
• Detail Orientation and Responsiveness: commitment to meeting deadlines with thorough, accurate, and compliant work products.
• Initiative and Independence: work independently, learn new tasks quickly, and proactively anticipate departmental needs.

Qualifications and Experience

• Minimum 5 years of administrative experience in the biotechnology or pharmaceutical industries; experience supporting pharmacovigilance functions is highly desirable.
• Bachelor’s degree highly preferred.

Compensation and Benefits

Salary range: $31 to $50 per hour. Additional benefits may include discretionary annual bonus, stock‑based long‑term incentives (vary by role), paid time off, and a benefits package that includes company‑sponsored medical, dental, vision, and life insurance plans.

For additional benefits information, visit: https://careers.biomarin.com/benefits.

Equal Opportunity Employer

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.