Biotech Administrative Coordinator

TALENT Software Services; San Rafael (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

TALENT Software Services is seeking an Administrative Assistant in San Rafael, California. The ideal candidate will provide comprehensive administrative support, manage calendars, arrange meetings, and assist in onboarding new hires. A Bachelor’s degree is preferred, along with at least 5 years of related experience, particularly in the Biotech or Pharmaceutical industries.

Key responsibilities include coordinating meetings, supporting recruiting efforts, and preparing expense reports. Strong expertise in Microsoft Office and exceptional communication skills are essential for this role.

Qualifications

• Minimum 5 years of experience in an Administrative Assistant role supporting a large team.
• Experience supporting Pharmacovigilance and Clinical Medical Writing is a plus.
• Requires instructions only on new assignments.

Responsibilities

• Provide general administrative support.
• Schedule, coordinate, and manage meetings.
• Participate in recruiting efforts with HR.
• Arrange details for offsite meetings.
• Assist with travel planning and coordination.

Skills

Task planning

Multi-tasking

Expertise in Outlook

Microsoft Office proficiency

Communication skills

Detail-oriented

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Concur

SharePoint

Job description

TALENT Software Services is seeking an Administrative Assistant in San Rafael, California. The ideal candidate will provide comprehensive administrative support, manage calendars, arrange meetings, and assist in onboarding new hires. A Bachelor’s degree is preferred, along with at least 5 years of related experience, particularly in the Biotech or Pharmaceutical industries.

Key responsibilities include coordinating meetings, supporting recruiting efforts, and preparing expense reports. Strong expertise in Microsoft Office and exceptional communication skills are essential for this role.