People Operations Coordinator

biomarin; San Rafael (CA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

BioMarin is seeking an experienced Administrative Assistant to support the People Leadership Team in a hybrid arrangement (onsite Tuesdays/Thursdays in Novato, CA). You will manage expense reports, coordinate meetings, support onboarding, and assist payroll and benefits activities.

The role requires 4+ years in an administrative capacity, strong MS Office skills, and familiarity with HR systems such as Concur, Jobvite, and Oracle HCM.

Qualifications

• Minimum of four years of experience in an Administrative Assistant or similar support role.
• Advanced proficiency in Microsoft Outlook and Teams.
• Experience with Concur, Jobvite, Oracle HCM, SharePoint, Viva Engage, and Canva preferred.
• Strong working knowledge of Microsoft Excel, Word, and PowerPoint.

Responsibilities

• Process and submit expense reports for the People Leadership Team using BioMarin's expense reporting platform (Concur); research and resolve discrepancies.
• Coordinate meetings using Outlook and Teams, including scheduling with internal and external stakeholders and managing meeting logistics.
• Serve as a primary administrative point of contact for People Team operations and employee requests.
• Support onboarding activities for new hires via Jobvite.
• Administer the Education Reimbursement program, reviewing requests for policy compliance and submitting approved payments to Payroll.
• Audit and generate bi-weekly reports for Payroll.
• Maintain the U.S. Benefits intranet page, ensuring content is current and accurate.
• Develop and distribute wellness-related content in partnership with wellness vendors across Viva Engage, digital displays, and internal email bulletins.

Skills

Outlook

Teams

Excel

Word

PowerPoint

Tools

Concur

Jobvite

Oracle HCM

SharePoint

Viva Engage

Canva

Job description

BioMarin is seeking an experienced Administrative Assistant to support the People Leadership Team in a hybrid arrangement (onsite Tuesdays/Thursdays in Novato, CA). You will manage expense reports, coordinate meetings, support onboarding, and assist payroll and benefits activities.

The role requires 4+ years in an administrative capacity, strong MS Office skills, and familiarity with HR systems such as Concur, Jobvite, and Oracle HCM.