(CW) People Team Coordinator (HR) Contract

BioMarin Pharmaceutical Inc.; San Rafael (CA); Hybrid; USD 52,000 - 70,000; Part time

Benefits offered by this job

Hybrid work arrangement

Job summary

BioMarin Pharmaceutical Inc. currently seeks an experienced Administrative Assistant to support the People Leadership Team in a hybrid role in the San Rafael area.

You will handle expense reporting, scheduling, onboarding, I-9 compliance, and payroll-related tasks while coordinating cross-functional activities with internal and external stakeholders. Ideal candidates will bring 4+ years of administrative experience, strong proficiency in Outlook/Teams, and familiarity with Concur, Jobvite, and

Qualifications

• Four years of experience in an Administrative Assistant or similar role.
• Advanced proficiency in Microsoft Outlook and Teams.
• Experience with Concur, Jobvite, Oracle HCM, SharePoint, Viva Engage, and Canva preferred.
• Strong knowledge of Microsoft Excel, Word, and PowerPoint.

Responsibilities

• Process and submit expense reports for the People Leadership Team using Concur; research and resolve discrepancies.
• Coordinate meetings using Outlook and Teams, including scheduling with internal and external stakeholders and managing logistics.
• Serve as a primary administrative point of contact for People Team operations and employee requests.
• Support special projects and ad hoc initiatives, including presentations, spreadsheets, and audits.
• Complete and process electronic Form I-9s for new hires in compliance with federal regulations.
• Maintain accurate I-9 records, including audits and verifications.
• Support onboarding activities for new hires via Jobvite.
• Administer the Education Reimbursement program and process approved payments to Payroll.
• Audit and generate bi-weekly payroll reports and manage related documentation.

Skills

Outlook

Teams

Excel

PowerPoint

Word

SharePoint

Canva

Tools

Concur

Jobvite

Oracle HCM

Viva Engage

Canva

Job description

Who We Are

BioMarin is a leading rare disease biotechnology company focused on genetically defined conditions.

Guided by our purpose to develop medicines that make a profound impact on people’s lives, our global teams have delivered a portfolio of therapies since our founding in 1997. Our revolutionary treatments for conditions like achondroplasia (the most common form of dwarfism), PKU (phenylketonuria), CLN2, a form of Batten disease, and a number of forms of MPS (mucopolysaccharidosis) offer new possibilities for patients and families who previously had few, if any, available options. More recently, with the close of the Amicus acquisition, our portfolio has expanded to include therapies for Fabry disease and Pompe disease, expanding our ability to reach more people living with rare genetic conditions.

Our success comes from our unwavering commitment to excellence, our deep understanding of patient needs, our scientific expertise, and our world‑class manufacturing capabilities. At the heart of BioMarin is a dedicated team of the brightest minds in the industry working together to deliver innovative therapies to patients and families around the world.

About Corporate Groups

It takes a village, and at BioMarin, our general and admin teams are the village behind our success. From the IT experts who manage our technology to the human resources professionals who hire the people who make it all possible, these teams support our organization and span all areas of operations.

Hybrid -Onsite Tues and Thursdays- twice a month in Novato (Contract Role)

Responsibilities

• Process and submit expense reports for the People Leadership Team using BioMarin’s expense reporting platform (currently Concur); research and resolve discrepancies.
• Coordinate meetings using Outlook and Teams, including scheduling with internal and external stakeholders and managing meeting logistics.
• Serve as a primary administrative point of contact for People Team operations and employee requests.
• Support special projects and ad hoc initiatives, including preparation of presentations, spreadsheets, and audits.
• Perform general administrative duties and projects as assigned.
• Complete and process electronic Form I-9s for all new hires in compliance with federal regulations.
• Maintain accurate and compliant I-9 records, including audits and timely re-verifications.
• Support onboarding activities for new hires via Jobvite.
• Administer the Education Reimbursement program, reviewing requests for policy compliance and submitting approved payments to Payroll.
• Audit and generate bi-weekly reports for Payroll.
• Maintain the U.S. Benefits intranet page, ensuring content is current and accurate.
• Develop and distribute wellness-related content in partnership with wellness vendors across Viva Engage, digital displays, and internal email bulletins.
• Coordinate cross-functional promotion of wellness campaigns and initiatives.
• Support on‑site events (e.g., community lunches, wellness fairs, flu shot clinics, service events) and serve as an on‑site point of contact for vendors and BioMarin Security.
• Prepare reports, audit invoices, and submit documentation to Accounts Payable.
• Collect, process, scan, and route HR- and Benefits-related mail; upload documentation to SharePoint or route to appropriate stakeholders.

Experience & Technical Skills

• Minimum of four years of experience in an Administrative Assistant or similar support role.
• Advanced proficiency in Microsoft Outlook and Teams.
• Experience with Concur, Jobvite, Oracle HCM, SharePoint, Viva Engage, and Canva preferred.
• Strong working knowledge of Microsoft Excel, Word, and PowerPoint.
• Prior experience in HR preferred.
• Experience in the biotech or pharmaceutical industry is a plus.

Core Competencies

• Strong administrative judgment, analytical thinking, and attention to detail, particularly in compliance‑driven work (e.g., I-9s, payroll reporting, reimbursements).
• Demonstrated ability to interpret and apply policies and procedures accurately and consistently.
• Excellent written and verbal communication skills, with the ability to ensure clarity, consistency, and appropriate tone across employee communications.
• High level of discretion and confidentiality when handling sensitive employee and leadership information.
• Exceptional organizational and time‑management skills, with the ability to manage competing priorities and meet deadlines in a fast‑paced environment.
• Strong customer service orientation, with the ability to interact effectively with employees, vendors, and cross‑functional partners.
• Ability to work independently while collaborating effectively as part of a tea

Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.

Equal Opportunity Employer/Veterans/Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Ireland Safety Responsibility

Support the organisation’s commitment to environmental protection, injury prevention, and continual improvement of EHS management systems. Actively contribute to a safe and environmentally responsible workplace by identifying hazards, reporting incidents and participating in EHS initiatives and training.