People Operations & Payroll Coordinator

Kelly+Partners; Malibu (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Health Insurance

Paid time off benefits

Postgraduate study support

Employee Assistance Program

Paid Community Service Leave

Job summary

Kelly+Partners seeks a People Coordinator to join our Management Services team, operating across our Malibu and Woodland Hills offices. This hands-on role drives recruitment, onboarding, payroll coordination, records and day-to-day HR administration as our US business expands.

Reporting to the Global Head, People and the People Operations Advisor, the ideal candidate has organized energy, attention to detail, and willingness to learn from senior leaders while helping the role evolve with the

Qualifications

• Bachelor’s degree in Human Resources, Business or related field (or in progress).
• 2-3 years’ HR administration or HR coordination experience.
• Experience with payroll coordination, ideally with Paychex.
• Working knowledge of US and California employment law.
• Experience with HRIS and applicant tracking systems.
• Proficiency in Microsoft 365.
• Discretion with confidential information.

Responsibilities

• Coordinate employee lifecycle administration, from offer letters and onboarding to offboarding.
• Coordinate payroll each pay cycle, including preparing and checking inputs, processing employee changes and resolving payroll queries.
• Manage recruitment coordination end to end, including advertising roles, scheduling interviews, communicating with candidates and running reference checks.
• Deliver a smooth first week for every new starter, including system access, paperwork and induction.
• Maintain accurate, confidential employee records in our HRIS, ensuring documentation is complete and easy to access.
• Support compliance with federal, state and local employment requirements, escalating matters to the Global Head, People where needed.
• Act as a first point of contact for Partners and team members on HR queries and policies.
• Support benefits enrollment and leave administration
• Prepare HR data and reporting, including headcount, turnover and engagement metrics
• Help coordinate engagement and learning programs, retreats and events
• Support people-related projects and policy updates as the business grows

Skills

HR administration

Payroll coordination

Recruitment coordination

HRIS

Applicant tracking systems

Paychex

Organized

Communication

Discretion

Travel between offices

Education

Bachelor’s degree in Human Resources, Business or a related field

Tools

Paychex

HRIS software

LiveHire

Humanforce Talent

Microsoft 365

Job description

Kelly+Partners seeks a People Coordinator to join our Management Services team, operating across our Malibu and Woodland Hills offices. This hands-on role drives recruitment, onboarding, payroll coordination, records and day-to-day HR administration as our US business expands.

Reporting to the Global Head, People and the People Operations Advisor, the ideal candidate has organized energy, attention to detail, and willingness to learn from senior leaders while helping the role evolve with the