People Operations Coordinator - Growth, Benefits & Payroll

Kelly-Partners-Accountants; Malibu (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k)

Health Insurance

Paid time off

Postgraduate study support

Employee Assistance Program

Paid Community Service Leave

Company events

Job summary

Kelly+Partners is hiring a People Coordinator to join our Management Services team, supporting our US operations in Malibu and Woodland Hills. The role focuses on payroll coordination, onboarding, recruitment support, and day-to-day HR administration to ensure smooth people operations as the business grows.

You will report to the Global Head, People and the People Operations Advisor, bringing strong organizational skills and a proactive approach to a growing team.

Qualifications

• A focused attitude, polished presentation and professional energy are essential.
• 2 - 3 years’ experience in HR administration or HR coordination, ideally including payroll, within professional services or a growing business
• Bachelor’s degree in Human Resources, Business or a related field (or completing one)
• Working knowledge of US and California employment law, or a strong willingness to learn
• Experience coordinating or supporting payroll, with prior experience in Paychex systems a plus
• Experience with HRIS and applicant tracking systems is ideal, and confident across Microsoft 365 (Humanforce Talent / LiveHire exposure is a plus)
• Highly organized, with strong attention to detail and the ability to manage competing priorities
• Warm, clear communicator who builds trust quickly with people at all levels
• Eager to learn, apply new knowledge at Kelly+Partners and help the role evolve as the business grows
• Discreet with confidential information and willing to travel between offices from time to time

Responsibilities

• Coordinate employee lifecycle administration, from offer letters and onboarding to offboarding
• Coordinate payroll each pay cycle, including preparing and checking inputs, processing employee changes and resolving payroll queries
• Manage recruitment coordination end to end, including advertising roles, scheduling interviews, communicating with candidates and running reference checks
• Deliver a smooth first week for every new starter, including system access, paperwork and induction
• Maintain accurate, confidential employee records in our HRIS, ensuring documentation is complete and easy to access
• Support compliance with federal, state and local employment requirements, escalating matters to the Global Head, People where needed
• Act as a first point of contact for Partners and team members on HR queries and policies
• Support benefits enrollment and leave administration
• Prepare HR data and reporting, including headcount, turnover and engagement metrics
• Help coordinate engagement and learning programs, retreats and events
• Support people-related projects and policy updates as the business grows

Skills

HR administration

Payroll coordination

Recruitment coordination

Onboarding

HRIS

Paychex

Microsoft 365

Education

Bachelor’s degree in HR/Business or related field

Tools

Paychex

HRIS

Applicant Tracking System

LiveHire

Job description

Kelly+Partners is hiring a People Coordinator to join our Management Services team, supporting our US operations in Malibu and Woodland Hills. The role focuses on payroll coordination, onboarding, recruitment support, and day-to-day HR administration to ensure smooth people operations as the business grows.

You will report to the Global Head, People and the People Operations Advisor, bringing strong organizational skills and a proactive approach to a growing team.