People Coordinator

Kelly-Partners-Accountants; Malibu (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k)

Health Insurance

Paid time off

Postgraduate study support

Employee Assistance Program

Paid Community Service Leave

Company events

Job summary

Kelly+Partners is hiring a People Coordinator to join our Management Services team, supporting our US operations in Malibu and Woodland Hills. The role focuses on payroll coordination, onboarding, recruitment support, and day-to-day HR administration to ensure smooth people operations as the business grows.

You will report to the Global Head, People and the People Operations Advisor, bringing strong organizational skills and a proactive approach to a growing team.

Qualifications

• A focused attitude, polished presentation and professional energy are essential.
• 2 - 3 years’ experience in HR administration or HR coordination, ideally including payroll, within professional services or a growing business
• Bachelor’s degree in Human Resources, Business or a related field (or completing one)
• Working knowledge of US and California employment law, or a strong willingness to learn
• Experience coordinating or supporting payroll, with prior experience in Paychex systems a plus
• Experience with HRIS and applicant tracking systems is ideal, and confident across Microsoft 365 (Humanforce Talent / LiveHire exposure is a plus)
• Highly organized, with strong attention to detail and the ability to manage competing priorities
• Warm, clear communicator who builds trust quickly with people at all levels
• Eager to learn, apply new knowledge at Kelly+Partners and help the role evolve as the business grows
• Discreet with confidential information and willing to travel between offices from time to time

Responsibilities

• Coordinate employee lifecycle administration, from offer letters and onboarding to offboarding
• Coordinate payroll each pay cycle, including preparing and checking inputs, processing employee changes and resolving payroll queries
• Manage recruitment coordination end to end, including advertising roles, scheduling interviews, communicating with candidates and running reference checks
• Deliver a smooth first week for every new starter, including system access, paperwork and induction
• Maintain accurate, confidential employee records in our HRIS, ensuring documentation is complete and easy to access
• Support compliance with federal, state and local employment requirements, escalating matters to the Global Head, People where needed
• Act as a first point of contact for Partners and team members on HR queries and policies
• Support benefits enrollment and leave administration
• Prepare HR data and reporting, including headcount, turnover and engagement metrics
• Help coordinate engagement and learning programs, retreats and events
• Support people-related projects and policy updates as the business grows

Skills

HR administration

Payroll coordination

Recruitment coordination

Onboarding

HRIS

Paychex

Microsoft 365

Education

Bachelor’s degree in HR/Business or related field

Tools

Paychex

HRIS

Applicant Tracking System

LiveHire

Job description

At Kelly+Partners, we operate with one clear mission: "to help our people, Private Business Owners, and the communities we work in Be Better Off". We are committed to providing personal and professional growth opportunities to ensure all our team members are set up for a fulfilling and successful future.

About Kelly+Partners

• Top 20 accounting firm in Australia
• Certified Great Place to Work (3 years running)
• Established in 2006 and growing at over 30% per annum

Why Join Us?

In addition to working in an organization that is committed to offering the best services and opportunities to both our clients and our team, you will also have access to the following benefits:

• A varied role across multiple offices and teams to grow your skills
• Interstate and international retreats and company events
• Modern, bright workplaces with state-of-the-art technology
• Paid time off benefits
• 401(k)
• Health Insurance
• Postgraduate study support
• Employee Assistance Program
• Paid Community Service Leave

The Opportunity

Due to continued growth, Kelly+Partners is seeking a People Coordinator to join our Management Services team, working across our Malibu and Woodland Hills offices. This is a hands-on role at the center of our people operations. You will keep recruitment, onboarding, payroll coordination, records and day-to-day HR administration running smoothly as our United States business grows.

Reporting to the Global Head, People and the People Operations Advisor, this role suits an organized HR professional with a few years’ HR administration experience. It is for someone with a focused attitude and professional energy, who enjoys the detail, likes being the go-to person for the team, and wants to learn directly from senior people leaders. As you apply what you learn at Kelly+Partners, you will have the scope to help this role evolve and broaden your responsibilities as the business expands.

Key Responsibilities

• Coordinate employee lifecycle administration, from offer letters and onboarding to offboarding
• Coordinate payroll each pay cycle, including preparing and checking inputs, processing employee changes and resolving payroll queries
• Manage recruitment coordination end to end, including advertising roles, scheduling interviews, communicating with candidates and running reference checks
• Deliver a smooth first week for every new starter, including system access, paperwork and induction
• Maintain accurate, confidential employee records in our HRIS, ensuring documentation is complete and easy to access
• Support compliance with federal, state and local employment requirements, escalating matters to the Global Head, People where needed
• Act as a first point of contact for Partners and team members on HR queries and policies
• Support benefits enrollment and leave administration
• Prepare HR data and reporting, including headcount, turnover and engagement metrics
• Help coordinate engagement and learning programs, retreats and events
• Support people-related projects and policy updates as the business grows

About You

• A focused attitude, polished presentation and professional energy are essential
• 2 - 3 years’ experience in HR administration or HR coordination, ideally including payroll, within professional services or a growing business
• Bachelor’s degree in Human Resources, Business or a related field (or completing one)
• Working knowledge of US and California employment law, or a strong willingness to learn
• Experience coordinating or supporting payroll, with prior experience in Paychex systems a plus
• Experience with HRIS and applicant tracking systems is ideal, and confident across Microsoft 365 (Humanforce Talent / LiveHire exposure is a plus)
• Highly organized, with strong attention to detail and the ability to manage competing priorities
• Warm, clear communicator who builds trust quickly with people at all levels
• Eager to learn, apply new knowledge at Kelly+Partners and help the role evolve as the business grows
• Discreet with confidential information and willing to travel between offices from time to time