People Operations & Onboarding Coordinator

Immatics-US; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Vacation days

Paid holidays

Sick time

Life insurance

Disability insurance

401(k) with company match

Parental leave

Voluntary benefits

Job summary

Immatics-US is seeking a Human Resources Coordinator to support recruiting, onboarding, employee records, compliance, and vendor management. You will collaborate across HR, Talent Acquisition, Payroll, Finance, Facilities, IT, and hiring managers to deliver a seamless employee experience in a fast-paced environment.

The role emphasizes organization, attention to detail, and end-to-end lifecycle support, with opportunities to contribute to compliance and process improvements.

Qualifications

• Associate’s or Bachelor's degree in Human Resources, Business Administration, or a related field AND 2+ years of experience in Human Resources, recruiting coordination, employee onboarding, HR administration, or a related administrative support function
• Experience with HRIS/ATS; Workday preferred
• Experience coordinating interviews, scheduling complex calendars, and managing hiring logistics
• Knowledge of Form I‑9 processing, E‑Verify, and employment eligibility compliance

Responsibilities

• Coordinate requisition setup and support recruiting activities in Workday
• Schedule candidate interviews and manage interview logistics
• Prepare offer letters and employment‑related documentation
• Manage background checks, drug screenings, and pre‑employment requirements
• Serve as a primary point of contact for candidates throughout the hiring process
• Coordinate onboarding activities with HR, IT, Payroll, Facilities, and hiring teams to ensure a seamless new hire experience
• Maintain accurate candidate and new hire records and track onboarding completion
• Support employer registrations in new states and partner with Payroll on related set‑up activities
• Complete and maintain Form I‑9 and E‑Verify processes, including reverifications and periodic audits
• Process employee data changes and maintain accurate employee records within Workday
• Support HR compliance initiatives and ensure adherence to established policies and procedures
• Support HR vendor management, contract administration, and SOW tracking
• Create purchase orders, coordinate approvals, and process HR invoices
• Maintain invoice and vendor tracking processes to ensure timely and accurate payments
• Partner with Procurement, Finance, and external vendors to resolve billing and payment discrepancies

Skills

HR coordination

Interview scheduling

Onboarding

HR administration

Vendor management

Education

Bachelor's degree in HR or related field

Tools

Workday

Excel

HRIS

E-Verify

Job description

Immatics-US is seeking a Human Resources Coordinator to support recruiting, onboarding, employee records, compliance, and vendor management. You will collaborate across HR, Talent Acquisition, Payroll, Finance, Facilities, IT, and hiring managers to deliver a seamless employee experience in a fast-paced environment.

The role emphasizes organization, attention to detail, and end-to-end lifecycle support, with opportunities to contribute to compliance and process improvements.