Human Resources Coordinator

Immatics-US; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Vacation days

Paid holidays

Sick time

Life insurance

Disability insurance

401(k) with company match

Parental leave

Voluntary benefits

Job summary

Immatics-US is seeking a Human Resources Coordinator to support recruiting, onboarding, employee records, compliance, and vendor management. You will collaborate across HR, Talent Acquisition, Payroll, Finance, Facilities, IT, and hiring managers to deliver a seamless employee experience in a fast-paced environment.

The role emphasizes organization, attention to detail, and end-to-end lifecycle support, with opportunities to contribute to compliance and process improvements.

Qualifications

• Associate’s or Bachelor's degree in Human Resources, Business Administration, or a related field AND 2+ years of experience in Human Resources, recruiting coordination, employee onboarding, HR administration, or a related administrative support function
• Experience with HRIS/ATS; Workday preferred
• Experience coordinating interviews, scheduling complex calendars, and managing hiring logistics
• Knowledge of Form I‑9 processing, E‑Verify, and employment eligibility compliance

Responsibilities

• Coordinate requisition setup and support recruiting activities in Workday
• Schedule candidate interviews and manage interview logistics
• Prepare offer letters and employment‑related documentation
• Manage background checks, drug screenings, and pre‑employment requirements
• Serve as a primary point of contact for candidates throughout the hiring process
• Coordinate onboarding activities with HR, IT, Payroll, Facilities, and hiring teams to ensure a seamless new hire experience
• Maintain accurate candidate and new hire records and track onboarding completion
• Support employer registrations in new states and partner with Payroll on related set‑up activities
• Complete and maintain Form I‑9 and E‑Verify processes, including reverifications and periodic audits
• Process employee data changes and maintain accurate employee records within Workday
• Support HR compliance initiatives and ensure adherence to established policies and procedures
• Support HR vendor management, contract administration, and SOW tracking
• Create purchase orders, coordinate approvals, and process HR invoices
• Maintain invoice and vendor tracking processes to ensure timely and accurate payments
• Partner with Procurement, Finance, and external vendors to resolve billing and payment discrepancies

Skills

HR coordination

Interview scheduling

Onboarding

HR administration

Vendor management

Education

Bachelor's degree in HR or related field

Tools

Workday

Excel

HRIS

E-Verify

Job description

Join Immatics and shape the future of cancer immunotherapy; one patient at a time! Immatics is committed to making a meaningful impact on the lives of patients with cancer. We are the global leader in precision targeting of PRAME, a target expressed in more than 50 cancers. Our cutting‑edge science and robust clinical pipeline form the broadest PRAME franchise with the most PRAME indications and modalities, spanning TCR T-cell therapies and TCR bispecifics.

Why Join Us?

Innovative Environment: Help to pioneer advancements in cancer immunotherapy. Collaborative Culture: Be part of a diverse team dedicated to your professional growth. Global Impact: Contribute to therapies that make a lasting impact on patients globally.

Role Overview

At Immatics, our people are our greatest asset. As the Human Resources Coordinator, you will serve as a key member of the HR team, supporting critical processes across recruiting, onboarding, employee records administration, compliance, and vendor management. This role is ideal for a highly organized, detail‑oriented professional who enjoys creating structure, managing multiple priorities, and ensuring an optimised and seamless candidate and employee experience. You will play an important role in supporting the full employee lifecycle while partnering across HR, Talent Acquisition, Payroll, Finance, Facilities, IT, and hiring managers throughout the organisation. We’re looking for someone who is energized by our mission, thrives in a fast‑paced environment, takes ownership of their work, and is committed to delivering exceptional service and operational excellence.

Basic Qualifications

• Associate’s or Bachelor's degree in Human Resources, Business Administration, or a related field AND 2+ years of experience in Human Resources, recruiting coordination, employee onboarding, HR administration, or a related administrative support function

Preferred Qualifications

• Experience working with an HRIS and/or Applicant Tracking System (ATS);
• Workday experience strongly preferred
• Experience coordinating interviews, scheduling complex calendars, and managing hiring logistics
• Knowledge of Form I‑9 processing, E‑Verify, and employment eligibility compliance
• Proficiency in Microsoft Office, including intermediate Excel skills (sorting, filtering, formulas, and reporting)
• Strong organisational skills with the ability to manage multiple recurring deadlines and maintain accurate records
• Ability to quickly learn new processes, systems, and technologies
• Strong attention to detail and commitment to data accuracy
• Excellent written and verbal communication skills
• Ability to handle confidential and sensitive information with professionalism and discretion

What You'll Do

Recruiting & Onboarding

• Coordinate requisition setup and support recruiting activities in Workday
• Schedule candidate interviews and manage interview logistics
• Prepare offer letters and employment‑related documentation
• Manage background checks, drug screenings, and pre‑employment requirements
• Serve as a primary point of contact for candidates throughout the hiring process
• Coordinate onboarding activities with HR, IT, Payroll, Facilities, and hiring teams to ensure a seamless new hire experience
• Maintain accurate candidate and new hire records and track onboarding completion

HR Operations & Compliance

• Support employer registrations in new states and partner with Payroll on related set‑up activities
• Complete and maintain Form I‑9 and E‑Verify processes, including reverifications and periodic audits
• Process employee data changes and maintain accurate employee records within Workday
• Support HR compliance initiatives and ensure adherence to established policies and procedures

Procurement & Vendor Administration

• Support HR vendor management, contract administration, and SOW tracking
• Create purchase orders, coordinate approvals, and process HR invoices
• Maintain invoice and vendor tracking processes to ensure timely and accurate payments
• Partner with Procurement, Finance, and external vendors to resolve billing and payment discrepancies

What do we offer?

• Competitive rates for Health, Dental, and Vision Insurance
• 4 weeks of vacation granted up front each year and prorated for first and last year of employment
• 12 company paid holidays
• 7 days of sick time
• 100% employer‑paid life insurance up to at 1x annual salary, up to one hundred thousand dollars
• 100% employer‑paid short‑ and long‑term disability coverage
• 401(k) with immediate eligibility and company match. The company will match 100% of your contributions up to 3% of your base salary for the first two years of employment, 4% for years 2‑3 of employment, and up to 5% of your salary from the fourth year onward of continued employment.
• Partially paid parental leave for eligible employees
• Additional voluntary employee‑paid benefits and services, including accident, hospital indemnity, and critical illness insurance, as well as identity theft protection and pet insurance.

Equal Employment Opportunity

We are an equal opportunity employer and are committed to building a diverse and inclusive workplace. We consider all qualified applicants for employment without regard to race, colour, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, disability, genetic information, veteran status, or any other status protected by applicable law.

Reasonable Accommodations

We are committed to providing reasonable accommodations to individuals with disabilities and to applicants with sincerely held religious beliefs, practices, or observances. If you require assistance or accommodation during the application or interview process, please contact us at [e-mail].

Work Authorization

Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Pre‑Employment Requirements

• Employment is contingent upon successful completion of a background check, reference checks and pre‑employment drug screening, where permitted by applicable law.
• For certain roles, additional screenings such as a credit check or motor vehicle record review may be required, where job‑related and consistent with business necessity.