People Operations Coordinator: Recruiting & Office Admin

Vasion, Inc.; Lehi (UT); On-site; USD 45,000 - 68,000; Full time

Benefits offered by this job

Vacation Bonus

Flexible paid time off

Paid parental leave

401k with company match

Job summary

Vasion, Inc. is seeking a People Operations Coordinator to impact recruitment coordination and office operations from our Lehi, Utah office. You will touch candidate experience, interview logistics, and internal processes in a fast-paced, people-first environment.

You’ll collaborate with hiring managers, support travel, and help maintain an inviting office culture for 400+ employees globally. This role requires reliability, strong communication, and a willingness to work onsite full-time.

Qualifications

• 1–3 years of experience in recruiting coordination, office administration, or a related support role.
• Exceptional organization and attention to detail; manage complex moving parts.
• Strong sense of urgency; ability to prioritize when everything is important.
• Emotional intelligence and adaptable communication style.
• Clear, warm, professional written and verbal communication.
• Willingness to commute to Lehi, Utah five days a week, 9 AM–5 PM MT.
• Access to a personal vehicle; ability to lift up to 25 lbs.

Responsibilities

• Own the recruiting coordination engine: schedule interviews across time zones and formats.
• Coordinate on-site interview travel: flights, hotels, ground transport, itineraries.
• Serve as primary candidate contact; keep communication warm, timely, and professional.
• Prepare candidates and interviewers with the right information beforehand.
• Track pipeline health and proactively move candidates forward.
• Partner with hiring managers and deliver proactive status updates.
• Run Lehi office experience: greet guests, manage visitor check-in, office supplies.
• Support conference room setup and meeting tech; plan team events.
• Handle admin tasks: expense reports, budget tracking, ad hoc requests.

Skills

Recruiting coordination

Office administration

Organization

Communication

Time management

ATS

Google Workspace

Education

College degree (related field)

Tools

ATS

Google Workspace

Job description

Vasion, Inc. is seeking a People Operations Coordinator to impact recruitment coordination and office operations from our Lehi, Utah office. You will touch candidate experience, interview logistics, and internal processes in a fast-paced, people-first environment.

You’ll collaborate with hiring managers, support travel, and help maintain an inviting office culture for 400+ employees globally. This role requires reliability, strong communication, and a willingness to work onsite full-time.