People Operations Coordinator — Office & Recruiting Pro

Vasion; Lehi (UT); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Vacation Bonus

Flexible PTO

Paid parental leave

Competitive pay

401k with company match

HSA

Gym access

Snacks & drinks

Arcade

Theater room

Job summary

Vasion is hiring a People Operations Coordinator to manage recruiting coordination, office administration, and office experience at our Lehi, Utah office. You will own the interview process, coordinate travel, and serve as the primary contact for candidates while supporting hiring managers and office operations.

The role requires 1–3 years in related roles, strong organizational skills, and a willingness to commute daily to Lehi.

Qualifications

• 1–3 years of experience in recruiting coordination, office administration, or a related support role.
• Exceptional organization and attention to detail; you manage complex moving parts while ensuring nothing slips through the cracks.
• Strong sense of urgency; you know how to prioritize when everything looks important.
• Emotional intelligence; you read situations well and adapt your communication style to different audiences.
• Clear, warm, professional written and verbal communication.
• Comfort with ambiguity and shifting priorities.
• Willingness to become an ATS power user (self-scheduling configuration, pipeline management, reporting, troubleshooting).
• Technical aptitude and genuine curiosity about AI-driven tools and workflow automation.
• General office proficiency with Google Workspace.
• Results-oriented, entrepreneurial mindset.
• Willing and able to commute to and work from our Lehi, Utah office five days per week, 9 AM–5 PM MT, with occasional flexibility for events.
• Access to a personal vehicle.
• Able to safely lift and carry up to 25 lbs (monitors, hardware, supplies).

Responsibilities

• Own the recruiting coordination engine.
• Schedule interviews across time zones and formats using our ATS.
• Coordinate on-site interview travel: flights, hotels, ground transportation, and detailed itineraries.
• Serve as the primary point of contact for candidates throughout the interview process.
• Prep candidates and interviewers with the right information ahead of every interview.
• Track pipeline health and proactively move candidates forward.
• Learn each hiring manager's style and urgency thresholds and adapt to them.
• Deliver proactive status updates and flag top candidates and time-sensitive situations.
• Serve as the first point of contact for the Lehi office: greet guests, candidates, partners, and clients.
• Manage supplies, break room, catering, and vendor relationships; coordinate with facilities.
• Support conference room setup and meeting technology; ensure rooms are ready.
• Plan and execute team events and in-office moments that matter.
• Handle expense reports, budget tracking, and ad hoc requests.
• Participate in the company safety committee.

Skills

Recruiting coordination

Office administration

ATS power user

Google Workspace

Education

College degree

Tools

ATS

Google Workspace

Job description

Vasion is hiring a People Operations Coordinator to manage recruiting coordination, office administration, and office experience at our Lehi, Utah office. You will own the interview process, coordinate travel, and serve as the primary contact for candidates while supporting hiring managers and office operations.

The role requires 1–3 years in related roles, strong organizational skills, and a willingness to commute daily to Lehi.