People Operations Coordinator

PrinterLogic; Lehi (UT); On-site; USD 45,000 - 65,000; Full time

Job summary

Vasion is seeking a People Operations Coordinator to support recruiting coordination and office operations. This role is based in Lehi, Utah, with a focus on providing a warm candidate experience, coordinating inter­views across time zones, and ensuring smooth office workflows for a global team.

You will serve as the primary contact for candidates through the interview process, coordinate travel and interviews, and partner with hiring managers to keep timelines on track.

Qualifications

• 1–3 years of experience in recruiting coordination or related support roles.
• Exceptional organization and attention to detail; manage complex moving parts.
• Strong sense of urgency and prioritization under shifting workloads.
• Emotional intelligence and adaptive communication across audiences.
• Clear, warm, professional written and verbal communication.
• Comfort with ambiguity and changing priorities.

Responsibilities

• Own the recruiting coordination engine and schedule interviews across time zones and formats.
• Coordinate on-site interview travel including flights and hotels.
• Manage candidate communications and prep interview materials.
• Track pipeline health and move candidates forward efficiently.
• Partner with hiring managers and provide proactive updates.
• Run the Lehi office experience including visitor check-in and facilities liaison.
• Handle administrative work such as expense reports and budget tracking.

Skills

Recruiting coordination

Office administration

Organizational skills

Communication

Emotional intelligence

Job description

About Vasion

For more than a decade, Vasion has been helping companies simplify their print infrastructure, automate business processes, and integrate their technology in a more secure environment. Our mission, to make digital transformation attainable for everyone, drives a culture of innovation and exploration. We have one simple goal: help organizations simplify processes through automation and integration.

About Vasion

For more than a decade, Vasion has been helping companies simplify their print infrastructure, automate business processes, and integrate their technology in a more secure environment. Our mission, to make digital transformation attainable for everyone, drives a culture of innovation and exploration. We have one simple goal: help organizations simplify processes through automation and integration. So we created simple, cost-effective, and easy-to-implement digital tools that work together, removing bottlenecks and improving efficiency. And we're always on the lookout for new people who can help us innovate, grow, and reach our goal.

About The Role

Vasion is seeking a People Operations Coordinator who embodies our core values and is excited to make an impact on our team. We are dedicated to enabling digital transformation for everyone by providing an affordable, integrated SaaS solution that simplifies business operations. Vasion offers a flexible working environment for our 400+ employees around the globe, including at our headquarters in St. George, Utah, and offices in the UK, Germany, and Lehi, Utah.

Role Overview

At Vasion, two of the most human parts of our business, hiring and hospitality, need one person who contributes to both. That's this role.

What you'll do

Own the recruiting coordination engine.

• Schedule interviews across time zones and formats (phone, video, panel, on-site) using our ATS, including self-scheduling configuration and manual coordination when it gets complex.
• Coordinate on-site interview travel: flights, hotels, ground transportation, and detailed itineraries.
• Serve as the primary point of contact for candidates throughout the interview process, keeping communication warm, timely, and professional.
• Prep candidates and interviewers with the right information ahead of every interview.
• Track pipeline health and proactively move candidates forward so no one gets stuck.

Partner with hiring managers.

• Learn each hiring manager's style and urgency thresholds and adapt to them.
• Deliver proactive status updates and flag top candidates and time-sensitive situations before they're asked about.

Run the Lehi office experience.

• Serve as the first point of contact for the office: greet guests, candidates, partners, and clients; manage the visitor check-in system.
• Keep the office running: manage supplies, break room, catering, and vendor relationships; coordinate with facility management as needed.
• Support conference room setup and meeting technology (monitors, cables, video conferencing, whiteboards); make sure rooms are meeting-ready.
• Help plan and execute team events, department gatherings, and other in-office moments that matter.
• Handle administrative work such as expense reports, budget tracking, and ad hoc requests.
• Participate in the company safety committee.

Qualifications

• 1-3 years of experience in recruiting coordination, office administration, or a related support role (either background counts; you'll grow into the other side on the job).
• Exceptional organization and attention to detail; you manage complex moving parts while ensuring nothing slips through the cracks.
• Strong sense of urgency; you know how to prioritize when everything looks important.
• Emotional intelligence; you read situations well and adapt your communication style to different audiences.
• Clear, warm, professional written and verbal communication.
• Comfort with ambiguity and shifting priorities.