Project Controls Analyst 2, California Facilities & Engineering

BIOMARIN; Novato (CA); Hybrid; USD 86,700 - 130,100; Full time

Benefits offered by this job

Discretionary annual bonus

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Stock-based long-term incentives

Job summary

An established industry player is seeking a Project Controls Analyst 2 to support Facilities and Engineering Maintenance objectives. This dynamic role involves managing Purchase Orders and contracts while collaborating with various departments to ensure compliance and efficiency. The ideal candidate will have a strong background in contract administration, excellent organizational skills, and the ability to navigate complex projects. This hybrid position offers flexibility, requiring on-site presence two days a week in Novato, CA. Join a forward-thinking team dedicated to delivering innovative solutions in the pharmaceutical sector.

Qualifications

• 2+ years in PO requisition and contract management, preferably in a GMP environment.
• Strong skills in negotiation, communication, and project coordination.

Responsibilities

• Process and manage Purchase Orders and contracts across multiple departments.
• Coordinate with legal and procurement teams to ensure compliance and efficiency.

Skills

Contract Administration

Purchase Order Management

Negotiation Skills

Communication Skills

Organizational Skills

Education

Bachelor’s Degree

Tools

SAP

Oracle

MS Office Suite

Coupa Spend Management

Docusign CLM

Job description

Who We Are

BioMarin’s Technical Operations group is responsible for creating our drugs for use in clinical trials and for scaling production of those drugs for the commercial market. These engineers, technicians, scientists and support staff build and maintain BioMarin’s cutting-edge manufacturing processes and sites, provide quality assurance and quality control to ensure we meet regulatory standards, and procure the needed goods and services to support manufacturing and coordinating the worldwide movement of our drugs to patients.

SUMMARY

The Project Controls Analyst 2 supports key Facilities and Engineering Maintenance Business Office (MBO) objectives with a particular emphasis on Purchase Order (PO) requisitions and Contract preparation, submission, coordination, management, administration, and related provider worker on-boarding. The Project Controls Analyst 2 will be the primary interface between Facilities and Engineering, Legal, Suppliers, Procurement, and Finance departments to coordinate all PO and contract processes that supports the Facilities and Engineering department.

This is a cross-region position covering all California campuses: Novato, San Rafael, Petaluma, and ROW Sites as needed.

RESPONSIBILITIES

• Process Purchase Order (PO) requests for Goods, Services, and Software
• Process required contract types (NDA, MSA, MEPSLA, MAMSA, SOW, Sales Orders) and coordinate between Facilities and Engineering, Legal, and Purchasing departments
• Initial document creation of NDAs, Change Orders, and SOW contracts
• Process requests for new Suppliers/Vendors related to PO requests
• Process New and Extension requests for Provider Workers (vendor-supplied workers) related to active contracts
• Process Change Orders to adjust existing PO, Contract amounts and / or dates
• Track status of all requests from users and provide status to users as needed
• Provide coordination between BioMarin Legal and Supplier Legal to resolve contract language
• Track contract expirations and coordinate with CC Owners for extension
• Review existing contracts for appropriate services as requested in SOWs to ensure new service requests are legally covered and to ensure controls are in place for contract management.
• Knowledge of SAP/OBIEE/Oracle for financial research and review
• Support Accruals, including assessments of Value of Work in Place (VOWP) progress based on site inspections.
• Support both department and projects with meeting management tasks such as scheduling meetings, establishing and informing attendees and speakers, and supporting presentation development.
• Support Procurement coordination of tasks including the RFP Process, GC Buyouts, Competitive Bids, Vendor Evaluation, Vendor Job Walks, and vendor management support.
• Coordinate the processing of PO Requisitions with Project Controls Engineer and report escalations as needed to leadership.
• Assess and support of enforcement of Enforceability & Controllability as a Subject Matter Expert on Contracting and Procurement Processes - comprehensive knowledge of all aspects of vendor engagement.
• Conduct Training and engage with all levels of the organization
• Identify changes and improvement to the business process through internal gap analysis.
• Reporting / Tracking / Monitoring performance to meet project timelines, including generation of Project Metrics and KPI reporting.

General responsibilities:

• Collaboration/Coordination with all levels of the Facilities and Engineering department
• Ability to work independently and prioritize work across multiple projects to meet due dates

Other duties as needed or assigned

SCOPE

A Specialist in Facilities and Engineering Contracts processes and maintains Master Agreements, Statements of Work (SOWs), and on-boarding / off-boarding of provider workers. This requires coordination with cross functional groups to ensure facility maintenance can be performed per schedule.

EDUCATION

• Bachelor’s Degree or equivalent experience.
• Individuals will be expected to take part in job-related training courses.

EXPERIENCE

• Minimum of 2 years of directly related experience in PO requisition and/or contract administration/management (Law firm, or corporate outsourcing / procurement environment)
• Experience in a GMP regulated environment (part 11 compliance), pharmaceutical industry and/or clinical research environment highly desirable
• Highly organized, detailed oriented, able to keep up with many changes and multiple priorities, and coordinate multi-discipline projects
• Good negotiator and communicator. Able to interact and manage expectations of diverse stakeholders, work effectively with all levels of management and employees.
• Strong office software skills (MS Word, Excel) and PO/Contract Management software such as Coupa Spend Management and SpringCM / Docusign CLM / Ariba
• Proficiency with standard office software applications, including MS Word, MS Excel, MS Project, MS Power Point, MS Outlook, SharePoint/O365

SHIFT DETAILS

This is a standard Mon-Fri shift.

HYBRID ROLE
This role requires you to be onsite in Novato, CA two days a week.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The salary range for this position is: $86,700 to $130,100. BioMarin considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans.

For additional benefits information, visit: https://careers.biomarin.com/benefits.

• Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.