HR Onboarding Operations Specialist

MarinHealth Medical Center; San Rafael (CA); On-site; USD 58,000 - 87,000; Full time

Job summary

MarinHealth Medical Center in San Rafael, CA, is hiring an HR Onboarding Operations Specialist to act as an operational partner across Human Resources and Talent Acquisition. This onsite role supports enterprise hiring and onboarding while strengthening workforce data integrity.

You will troubleshoot recruiting and onboarding workflows in Workday, support governance and compliance, and improve the employee and hiring leader experience through reliable HR operations.

Qualifications

• Bachelor’s degree in HR, business, healthcare administration, or related field.
• Minimum 3 years in HR operations, onboarding, or recruiting coordination in healthcare.
• Strong analytical and problem-solving skills for workflow improvements.
• Experience troubleshooting HR systems and cross-functional collaboration.
• Advanced proficiency with Excel and HRIS reporting.

Responsibilities

• Partner with Talent Acquisition, HR Operations, and onboarding initiatives.
• Provide support for Workday Recruiting, HCM, onboarding, and HR systems.
• Analyze onboarding and recruitment workflow issues and drive improvements.
• Collaborate with HRIS, Payroll, Compliance, IT to ensure data integrity.
• Audit and maintain accurate employee data in Workday and related systems.
• Monitor onboarding/recruiting metrics and assist in reporting.
• Develop standardized workflows and process documentation.
• Support QA and audits of onboarding transactions and records.
• Guide leaders on onboarding and recruiting processes and Workday usage.

Skills

HR Operations

Onboarding

Workflow analysis

Data governance

Communication

Problem solving

Education

Bachelor’s degree in HR/Business

Tools

Workday

Workday Recruiting

HCM

Excel

HRIS

Job description

MarinHealth Medical Center is hiring an HR Onboarding Operations Specialist to serve as an operational partner across Human Resources and Talent Acquisition. This onsite role in San Rafael, CA supports enterprise hiring and onboarding while strengthening workforce data integrity across the organization.

In this position, you’ll apply advanced knowledge of Workday to troubleshoot recruiting and onboarding workflows, support compliance-focused governance, and improve the experience for employees and hiring leaders through reliable HR operations.

Key Responsibilities

• Act as a key operational partner for Talent Acquisition, HR Operations, and organization-wide onboarding initiatives.
• Provide functional support and troubleshooting for Workday Recruiting, HCM, onboarding, and related HR systems and processes.
• Analyze root causes of onboarding and recruitment workflow issues and support process improvement efforts.
• Collaborate with HRIS, Payroll, Compensation, Compliance, IT, and operational leaders to support seamless workforce operations and data integrity.
• Support onboarding governance and help ensure accurate employee data management in alignment with organizational and regulatory requirements.
• Maintain and audit workforce data in Workday and related systems to ensure accuracy, consistency, and compliance.
• Monitor onboarding and recruiting operational metrics, identify trends, and support reporting and workforce planning initiatives.
• Assist in developing and maintaining standardized workflows, operational procedures, job aids, and process documentation.
• Support quality assurance and auditing related to onboarding transactions, worker records, organizational structures, job profiles, and compliance activities.
• Partner with Talent Acquisition leadership to support an exceptional candidate, employee, and hiring leader experience.
• Provide guidance to leaders and stakeholders on onboarding processes, recruiting workflows, and Workday functionality.
• Handle sensitive employee and organizational information with professionalism, discretion, and confidentiality.
• Participate in HR operational improvement, Workday optimization, and enterprise process enhancement projects.
• Contribute to the evolution of onboarding from transactional processing to strategic workforce data stewardship and operational excellence.

Required Qualifications

• Bachelor’s degree in human resources, Business Administration, Healthcare Administration, Information Systems, or a related field (preferred).
• Minimum 3 years of experience supporting HR operations, onboarding, recruiting coordination, workforce administration, or related functions in a healthcare or complex organizational environment.
• Strong analytical and problem-solving skills to identify trends, workflow gaps, and operational improvement opportunities.
• Experience troubleshooting escalations, resolving process or system-related issues, and collaborating cross-functionally to drive solutions.
• Knowledge of HR compliance standards, onboarding practices, employment processes, and workforce data management principles.
• Advanced proficiency with Microsoft Excel, reporting tools, HRIS platforms, and operational reporting.
• Ability to manage competing priorities while maintaining attention to detail and customer service.
• Strong communication, collaboration, relationship management, and stakeholder partnership skills.
• Passion for operational excellence, continuous improvement, and delivering a high-quality employee experience.

Technologies

• Workday Recruiting, Workday, HCM
• Microsoft Excel
• HRIS platforms
• Workday functionality

Accommodation

Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at 415-925-7040 or [e-mail].

C.A.R.E.S. Standards

MarinHealth seeks candidates ready to model C.A.R.E.S. standards: Communication, Accountability, Respect, Excellence, Safety, which foster a healing, trust-based environment for patients and colleagues.

Health and Immunizations

• Measles, mumps, varicella, and annual influenza immunizations are required as a condition of employment (and annually thereafter).
• COVID-19 vaccination/booster remains strongly recommended.
• Medical or religious exemptions will be considered consistent with applicable law.

Compensation

• The posted pay range complies with applicable law and reflects what MarinHealth reasonably expects to pay for this role.
• Individual pay is determined by skills, experience, qualifications, and internal/market equity, consistent with MarinHealth’s compensation philosophy.
• Positions covered by collective bargaining agreements are governed by those agreements.

Pay range: USD 42 - 63 per hour.

Equal Employment

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.