People-First Receptionist & Admin Support

N C Machinery; Fife, Northern (WA, KY); Hybrid; USD 33,000 - 40,000; Full time

Benefits offered by this job

401k with company match

Vision insurance

Life, AD&D & Disability insurance

Employee assistance program

Quarterly employee recognition cash

Credit union membership

Career growth opportunities

Referral bonus

Job summary

The Harnish Group Inc. is seeking a professional Receptionist to be the first point of contact for visitors and staff, providing courteous, efficient front-desk service and essential administrative support across the organization.

You will greet guests, route calls, manage mail, handle deposits and petty cash, and support multiple departments while staying organized in a fast-paced, customer-focused environment.

Qualifications

• 1-2 years of experience as a Receptionist, Front Office Representative, Administrative Assistant, or in a similar customer-facing role.
• High school diploma or equivalent.
• Valid driver's license with an acceptable driving record.
• Strong verbal and written communication skills.
• Proven ability to work effectively in a fast-paced environment while handling multiple responsibilities.
• Proficiency with Microsoft Office Suite, including Excel.
• Experience operating standard office equipment, such as multi-line phone systems, printers, and copiers.
• Professional appearance and demeanor with a strong customer service focus.
• Excellent organizational, multitasking, and time-management skills.
• Resourceful, proactive, and able to maintain composure under pressure.
• Ability to prioritize tasks and adapt to changing business needs.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively within a team environment.
• Commitment to providing exceptional customer service and creating a welcoming experience for all visitors.

Responsibilities

• Greet and welcome visitors, customers, and vendors in a professional and courteous manner.
• Answer, screen, and direct incoming phone calls accurately and efficiently.
• Manage front desk operations and maintain a clean, organized reception area.
• Receive, sort, and distribute incoming mail and deliveries.
• Process daily deposits and perform petty cash reconciliation.
• Provide administrative support to various departments as needed.
• Maintain office records and assist with routine clerical duties.
• Respond to inquiries and resolve issues with professionalism and a customer-focused approach.
• Support office efficiency by managing multiple tasks and priorities in a timely manner.

Skills

Customer service

Verbal communication

Organization

Time management

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Phone system

Copiers and printers

Job description

The Harnish Group Inc. is seeking a professional Receptionist to be the first point of contact for visitors and staff, providing courteous, efficient front-desk service and essential administrative support across the organization.

You will greet guests, route calls, manage mail, handle deposits and petty cash, and support multiple departments while staying organized in a fast-paced, customer-focused environment.