Front Desk & Office Operations Specialist

Hirebridge; South Burlington (VT); On-site; USD 21,000 - 30,000; Full time

Job summary

Hirebridge is seeking a welcoming Receptionist to be the first point of contact for visitors and callers. You will support day-to-day clerical tasks for core departments and help keep the office organized and efficient.

Responsibilities include greeting guests, directing calls, handling mail and shipments, managing supplies, and coordinating with facilities. This role requires strong communication and organizational skills, with at least two years in a related role.

Qualifications

• 2+ years of experience in an administrative or customer service role.
• Proficiency in Microsoft Office and basic clerical tasks.
• Willingness to learn new software and systems.

Responsibilities

• Greet visitors and manage building access; notify appropriate personnel of arrivals.
• Answer and direct phone calls; manage voicemail.
• Sort, distribute mail and deliveries; prepare outgoing shipments.
• Maintain office supply levels and assist with procurement.
• Coordinate with facilities on maintenance and space needs.
• Support event planning and travel arrangements as needed.

Skills

Microsoft Office proficiency

Verbal communication

Written communication

Organizational skills

Customer service

Education

High School Diploma

Tools

Microsoft Office

Job description

Hirebridge is seeking a welcoming Receptionist to be the first point of contact for visitors and callers. You will support day-to-day clerical tasks for core departments and help keep the office organized and efficient.

Responsibilities include greeting guests, directing calls, handling mail and shipments, managing supplies, and coordinating with facilities. This role requires strong communication and organizational skills, with at least two years in a related role.