People-First Office Manager: Lead Ops & Growth

CALIFORNIA AUTISM CENTER; Visalia (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health Insurance (60% contribution for

Dental and Vision Insurance (60%)

ASPCA Pet Insurance

Life and AD&D Insurance

Access to supplemental insurance

Employee Assistance Program (F/T & PT)

Discounted Gym Membership (Planet Fitn

401(k) retirement plan

Quarterly staff appreciation events

Employee Recognition Platform

Job summary

California Autism Center is seeking an Office Manager to be the heartbeat of our Central Valley treatment center in Visalia. You will provide high‑level administrative support so clinicians can excel, driving efficiency, growth, and positive change across the site.

You'll lead an admin team, manage schedules, coordinate client appointments and staff coverage, and partner with the Center Director to keep operations running smoothly in a compassionate, patient-centered environment.

Qualifications

• Minimum 2 years in a supervisory role; office management experience is a plus.
• Bachelor's degree in business, finance, or related fields preferred.
• Active listening, problem-solving, and delivering stellar customer service.
• Exceptional communication skills, both written and verbal.
• Proficiency with Microsoft Office Suite and practice management software.

Responsibilities

• Lead and inspire your administrative team, ensuring top‑notch support in employee/client relations, vendor communication, billing, payroll, and reporting.
• Champion our company values, creating an environment where positivity and teamwork are not just encouraged but lived.
• Collaborate closely with the Treatment Center Director, playing a pivotal role in facilitating seamless clinical operations.
• Master the art of juggling—tracking important data and maintaining meticulous records and rosters to keep us organized and proactive.
• Be the linchpin between our treatment center and the administrative office, ensuring fluid communication and effective problem‑solving.
• Manage and maintain schedules for clients and staff.
• Coordinate client appointments, staff shifts, and coverage for planned and unplanned absences.
• Assist in hiring, training, and supervising office support staff.

Skills

Supervisory experience

Active listening

Customer service

Interpersonal skills

Communication (written/verbal)

Multitasking

Microsoft Office

Education

Bachelor's degree in business/finance or related field

Tools

Microsoft Office Suite

Practice management software

Job description

California Autism Center is seeking an Office Manager to be the heartbeat of our Central Valley treatment center in Visalia. You will provide high‑level administrative support so clinicians can excel, driving efficiency, growth, and positive change across the site.

You'll lead an admin team, manage schedules, coordinate client appointments and staff coverage, and partner with the Center Director to keep operations running smoothly in a compassionate, patient-centered environment.