Office Manager

CALIFORNIA AUTISM CENTER; Visalia (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health Insurance (60% contribution for

Dental and Vision Insurance (60%)

ASPCA Pet Insurance

Life and AD&D Insurance

Access to supplemental insurance

Employee Assistance Program (F/T & PT)

Discounted Gym Membership (Planet Fitn

401(k) retirement plan

Quarterly staff appreciation events

Employee Recognition Platform

Job summary

California Autism Center is seeking an Office Manager to be the heartbeat of our Central Valley treatment center in Visalia. You will provide high‑level administrative support so clinicians can excel, driving efficiency, growth, and positive change across the site.

You'll lead an admin team, manage schedules, coordinate client appointments and staff coverage, and partner with the Center Director to keep operations running smoothly in a compassionate, patient-centered environment.

Qualifications

• Minimum 2 years in a supervisory role; office management experience is a plus.
• Bachelor's degree in business, finance, or related fields preferred.
• Active listening, problem-solving, and delivering stellar customer service.
• Exceptional communication skills, both written and verbal.
• Proficiency with Microsoft Office Suite and practice management software.

Responsibilities

• Lead and inspire your administrative team, ensuring top‑notch support in employee/client relations, vendor communication, billing, payroll, and reporting.
• Champion our company values, creating an environment where positivity and teamwork are not just encouraged but lived.
• Collaborate closely with the Treatment Center Director, playing a pivotal role in facilitating seamless clinical operations.
• Master the art of juggling—tracking important data and maintaining meticulous records and rosters to keep us organized and proactive.
• Be the linchpin between our treatment center and the administrative office, ensuring fluid communication and effective problem‑solving.
• Manage and maintain schedules for clients and staff.
• Coordinate client appointments, staff shifts, and coverage for planned and unplanned absences.
• Assist in hiring, training, and supervising office support staff.

Skills

Supervisory experience

Active listening

Customer service

Interpersonal skills

Communication (written/verbal)

Multitasking

Microsoft Office

Education

Bachelor's degree in business/finance or related field

Tools

Microsoft Office Suite

Practice management software

Job description

At California Autism Center (CAC), we help our clients get school-ready through in-clinic behavioral services that prioritize each child’s safety and dignity. Through one‑on‑one, hands‑on learning, our clinicians build trust with each child by providing personalized support and acceptance.

Our naturalistic teaching strategies emphasize learning through play, fostering joy and meaningful growth. We’re here to cheer kids on, lift them up, and empower them to learn new things in the way that helps them thrive. CAC is a locally owned and operated ABA service provider in the heart of the Central Valley. We currently have 6 Treatment Centers in Fresno, Merced, and Visalia. We lead with positivity, perseverance, and teamwork.

What makes CAC great?

• Joyful & Playful Therapy – Natural, child‑centered environments focused on early intervention for children aged 2–6.
• Strong Support System – Safety, crisis management, and a culture of mentorship to prevent burnout. We care about your well‑being!
• Collaboration – Work alongside a dedicated team of professionals, receive hands‑on support, and grow together in a shared mission.

The Role

As our Office Manager, you'll be the heartbeat of our treatment center. You will provide high‑level support ensuring our clinicians can excel in their roles. This isn't just about managing day-to-day operations; it's about being a catalyst for efficiency, growth, and positive change.

Key Responsibilities

• Lead and inspire your administrative team, ensuring top‑notch support in employee/client relations, vendor communication, billing, payroll, and reporting.
• Champion our company values, creating an environment where positivity and teamwork are not just encouraged but lived.
• Collaborate closely with the Treatment Center Director, playing a pivotal role in facilitating seamless clinical operations.
• Master the art of juggling – from tracking important data to maintaining meticulous records and rosters, your role is pivotal in keeping us organized and proactive.
• Be the linchpin between our treatment center and the administrative office, ensuring fluid communication and effective problem‑solving.
• Manage and maintain schedules for clients and staff.
• Coordinate client appointments, staff shifts, and coverage for planned and unplanned absences.
• Assist in hiring, training, and supervising office support staff.

What You Bring

• A minimum of 2 years in a supervisory role; office management experience is a plus.
• Bachelor's degree in business, finance, or related fields preferred.
• A flair for active listening, problem-solving, and delivering stellar customer service.
• Superb interpersonal skills, comfortable working with diverse individuals at all levels.
• Exceptional communication skills, both written and verbal.
• A strong work ethic, team player attitude, and an ability to multitask effortlessly.
• Proficiency in Microsoft Office Suite and experience with practice management software.

Why Join Us?

• Work in an environment that's as fun as it is professional.
• Contribute to a mission that matters, in a role that offers continuous growth.
• Full‑time, non‑exempt position with competitive salary.
• Benefits including medical, dental, and vision.

Full compensation package are based on candidate experience and certifications.

$25 - $30 USD

The perks and benefits of working with us:

Full-Time:

• Health Insurance (60% contribution for full-timeemployees and their dependent on the base plan)
• Dental and Vision Insurance (60% contribution to the base plan)
• ASPCA Pet Insurance
• Life and AD&D Insurance
• Access to supplemental insurance benefits
• Employee Assistance Program (Available for Full‑Time and Part‑Time)
• Discounted Gym Membership for Employees and Friends & Family (Planet Fitness) (Available for Full‑Time and Part‑Time)
• 401(k) retirement plan (Available for Full‑Time and Part‑Time)
• Quarterly staff appreciation events (free lunch; staff celebrations and recognition) (Available for Full‑Time and Part‑Time)
• Employee Recognition Platform w/ rewards (Available for Full‑Time and Part‑Time)

We Value POSITIVITY . PERSEVERANCE . TEAMWORK .

We are committed to providing a positive and diverse workplace for all team members. California Autism Center and Learning Group is an Equal Opportunity Employer - Minority / Women / Disability / Veteran / Gender Identity / Sexual Orientation

California Autism Center and Learning Group is committed to upholding the privacy rights of California residents as stipulated by the California Consumer Privacy Act (CCPA). This disclosure provides detailed information about how we handle personal information in accordance with the CCPA.

• Collection of Personal Information: We collect the following categories of personal information: Email Address, First name and last name, phone number, address, state, ZIP/Postal Code, City. This information is sourced from your application.
• Purpose of Collecting Personal Information: The personal information we collect serves the following purposes: to contact you.
• Sharing of Personal Information: We may share your personal information with third parties for business purposes. The categories of third parties with whom we share personal information include screening companies with your consent.
• Sale of Personal Information: We do not sell your personal information.
• Your Rights Under the CCPA: As a California resident, you have the right to request that we disclose what personal information we collect, use, disclose, and sell. You also have the right to request the deletion of your personal information, to opt‑out of the sale of your personal information, and not to be discriminated against for exercising any of your CCPA rights.
• How to Exercise Your Rights: To exercise any of these rights, please call the human resources department.
• Contact Information: For questions or concerns regarding our privacy policies and practices, please contact us at [phone]
• Updates to Our CCPA Disclosure: We may update this CCPA disclosure from time to time. Any changes will be posted on our website with an updated revision date.