Office Assistant

CALIFORNIA AUTISM CENTER; Visalia (CA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

ASPCA Pet Insurance

Life and AD&D Insurance

401(k) retirement plan

Employee assistance program

Gym membership discount

Quarterly staff events

Employee recognition program

Job summary

California Autism Center is seeking an Office Assistant to support our administrative team in Visalia. This full‑time, on-site role runs 10:00am-6:30pm, with no remote options.

You will handle clerical tasks, scheduling for behavior technicians, vendor coordination, and customer service while maintaining a positive work environment. The ideal candidate has a high school diploma, at least one year of admin experience, and proficiency in Microsoft Office.

Qualifications

• A high school diploma or equivalent.
• Minimum of one year of previous administrative work.
• Ability to pass a criminal background check and fingerprinting.
• Reliable transportation with proof of auto insurance and a valid driver’s license.
• Proficiency in Microsoft Office suite.
• Excellent verbal and written communication skills.

Responsibilities

• Implement and represent company policies and procedures accurately and enthusiastically.
• Provide clerical and operational support to other administrative staff, contributing to the office's overall efficiency.
• Contribute to a positive, safe, and ethical work environment.
• General administrative work such as answering and routing phone calls, scanning, emailing, copying, data entry, and filing, while delivering high‑quality customer service.
• Develop and maintain schedules for behavior technicians and clients, balancing availability and needs.
• Facilities management including opening/closing duties, coordinating with vendors, and ensuring safety/compliance.
• Assist with supply management, organization and purchasing.
• Assist with ongoing projects, anniversaries, special events, and planning as needed.
• Other duties as assigned

Skills

Administrative support

Microsoft Office

Communication skills

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

At California Autism Center (CAC), we help our clients get school-ready through in-clinic behavioral services that prioritize each child’s safety and dignity. Through one-on-one, hands-on learning, our clinicians build trust with each child by providing personalized support and acceptance.

Our naturalistic teaching strategies emphasize learning through play, fostering joy and meaningful growth. We’re here to cheer kids on, lift them up, and empower them to learn new things in the way that helps them thrive. CAC is a locally owned and operated ABA service provider in the heart of the Central Valley. We currently have 6 Treatment Centers in Fresno, Merced, and Visalia. We lead with positivity, perseverance, and teamwork.

What makes CAC great?

· Joyful & Playful Therapy – Natural, child-centered environments focused on early intervention for children aged 2–6.

· Strong Support System – Safety, crisis management, and a culture of mentorship to prevent burnout. We care about your well-being!

· Collaboration – Work alongside a dedicated team of professionals, receive hands‑on support, and grow together in a shared mission.

The Role

As the Office Assistant, you'll play an integral role in supporting our administrative team at our administration office. The Office Assistant is expected to be flexible and adaptable while working in a fast‑paced environment, and able to make sound judgments and execute tasks with minimal direction.

This full‑time, hourly, non‑exempt position reports directly to the Office Manager. This position observes office hours Monday through Friday with the shift of 10:00am-6:30pm; no remote work is available for this position.

Key Responsibilities:

• Implement and represent company policies and procedures accurately and enthusiastically
• Provide clerical and operational support to other administrative staff, contributing to the office's overall efficiency
• Contribute to a positive, safe, and ethical work environment
• General administrative work such as answering and routing phone calls, scanning, emailing, copying, data entry, and filing, while delivering high‑quality customer service
• Develop and maintain schedules for behavior technicians and clients, balancing availability, client needs, and operational requirements
• Facilities management to include opening/closing duties, coordinating with vendors, ensuring proper functioning of all equipment, performing light janitorial duties, and ensuring overall safety/compliance of the facility in accordance with fire/OSHA regulations
• Assist with supply management, organization and purchasing
• Assist with ongoing projects, anniversaries, special events, and planning as needed to support our admin initiatives
• Other duties as assigned

What you Bring:

• A high school diploma or equivalent
• Minimum of one year of previous administrative work
• Ability to pass a criminal background check and fingerprinting
• Reliable transportation with proof of auto insurance and a valid driver's license
• Proficiency in Microsoft Office suite
• Excellent verbal and written communication skills

The ideal candidate also has:

• Experience using practice management software and scheduling
• Assertive and self‑confident
• Ability to maintain confidentiality
• Demonstrated reliability
• Excellent time management and organizational skills
• Exhibits positivity, perseverance and teamwork

Full compensation package are based on candidate experience and certifications.

$19 - $21 USD

The perks and benefits of working with us:

Full‑Time:

Health Insurance (60% contribution for full‑timeemployees and their dependent on the base plan)

Dental and Vision Insurance (60% contribution to the base plan)

ASPCA Pet Insurance

Life and AD&D Insurance

Access to supplemental insurance benefits

Employee Assistance Program (Available for Full‑Time and Part‑Time)

Discounted Gym Membership for Employees and Friends & Family (Planet Fitness) (Available for Full‑Time and Part‑Time)

401(k) retirement plan (Available for Full‑Time and Part‑Time)

Quarterly staff appreciation events (free lunch; staff celebrations and recognition) (Available for Full‑Time and Part‑Time)

Employee Recognition Platform w/ rewards (Available for Full‑Time and Part‑Time)

We Value POSITIVITY . PERSEVERANCE . TEAMWORK .

We are committed to providing a positive and diverse workplace for all team members. California Autism Center and Learning Group is an Equal Opportunity Employer - Minority / Women / Disability / Veteran / Gender Identity / Sexual Orientation

California Autism Center and Learning Group is committed to upholding the privacy rights of California residents as stipulated by the California Consumer Privacy Act (CCPA). This disclosure provides detailed information about how we handle personal information in accordance with the CCPA.

• Collection of Personal Information:
  We collect the following categories of personal information: Email Address, First name and last name, phone number, address, state, ZIP/Postal Code, City. This information is sourced from your application.
• Purpose of Collecting Personal Information:
  The personal information we collect serves the following purposes: to contact you.
• Sharing of Personal Information:
  We may share your personal information with third parties for business purposes. The categories of third parties with whom we share personal information include with screening companies with your consent.
• Sale of Personal Information:
  We do not sell your personal information.
• Your Rights Under the CCPA:
  As a California resident, you have the right to request that we disclose what personal information we collect, use, disclose, and sell. You also have the right to request the deletion of your personal information, to opt‑out of the sale of your personal information, and not to be discriminated against for exercising any of your CCPA rights.
• How to Exercise Your Rights:
  To exercise any of these rights, please call the human resources department.
• Contact Information:
  For questions or concerns regarding our privacy policies and practices, please contact us at [phone]
• Updates to Our CCPA Disclosure:
  We may update this CCPA disclosure from time to time. Any changes will be posted on our website with an updated revision date.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.