People-First Office Admin — Front Desk & Operations (Irvine)

Gosnaphop; Lake Forest (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Job summary

Addison Group is seeking a proactive Office Administrator in Irvine, CA to support daily operations, greet visitors, manage mail and deliveries, and coordinate supplies. This role requires a friendly, professional demeanor and strong organizational skills.

The ideal candidate has 1+ year of administrative experience, solid MS Office skills (Word/Excel/Outlook), excellent communication, and a customer-service mindset. Onsite, Mon–Fri, with Medical, Dental, Vision benefits.

Qualifications

• At least one year of professional experience in an administrative, receptionist, office support, operations, or customer service role.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Strong customer service skills and a genuine enjoyment of working with people.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and manage competing deadlines.
• A proactive, solutions-oriented mindset with the ability to work independently.
• Adaptability and a willingness to assist with a variety of office needs.
• Professional demeanor and the ability to handle confidential information appropriately.
• Ability to collaborate effectively with colleagues across multiple departments.
• High school diploma or equivalent required; additional education or relevant certifications preferred.
• Experience with multi-line phone systems, scheduling tools, and general office equipment is a plus.

Responsibilities

• Welcome visitors, guests, and vendors with a friendly, professional first impression.
• Answer incoming calls, direct inquiries, and relay messages.
• Manage mail, packages, shipments, and delivery logistics.
• Maintain a clean, organized reception and shared spaces.
• Monitor supplies and coordinate ordering/restocking.
• Prepare conference rooms and arrange catering.
• Plan and coordinate company events and employee celebrations.
• Coordinate office services with vendors and building management.
• Assist with employee office access and related administrative requests.
• Provide general admin support like data entry, filing, scanning, copying.
• Offer backup support to executive administration.
• Identify opportunities to improve office organization and employee experience.
• Assist with additional administrative tasks as needed.

Skills

Customer service

Communication

Organization

Multitasking

Independent work

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Word

Excel

Outlook

Job description

Addison Group is seeking a proactive Office Administrator in Irvine, CA to support daily operations, greet visitors, manage mail and deliveries, and coordinate supplies. This role requires a friendly, professional demeanor and strong organizational skills.

The ideal candidate has 1+ year of administrative experience, solid MS Office skills (Word/Excel/Outlook), excellent communication, and a customer-service mindset. Onsite, Mon–Fri, with Medical, Dental, Vision benefits.