People-First HR Assistant & Office Coordinator

Palm-Beach-Atlantic-University; West Palm Beach (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

Palm Beach Atlantic University is seeking a Human Resources Assistant to serve as the front office coordinator and primary HR contact. The role provides administrative support to the Vice President for Human Resources and the HR team, ensuring timely, professional service and efficient office operations.

Responsibilities include calendar management, document production, onboarding support, employment eligibility checks, and budget tracking.

Qualifications

• Post high school training required; Bachelor’s degree preferred, or equivalent experience.
• 1+ years’ experience supporting teams in a fast-paced environment.
• Prior experience in a human resources office setting, preferred.

Responsibilities

• Serves as front office coordinator and first point of contact for HR inquiries.
• Coordinates daily operations, calendar management, room reservations, and meeting logistics.
• Monitors HR inbox and routes calls, email, and mail as needed.
• Creates and edits forms, letters, and reports.
• Resolves candidate application inquiries and escalates as needed.
• Manages university-wide name badge and business card requests.
• Performs employment eligibility verification processes.
• Reconciles department credit card purchases and processes expenses/purchase orders.
• Tracks budget expenditures and provides reports to VP for HR.
• Maintains filing systems and digital signage for HR communications.
• Manages student employment processing and onboarding.
• Provides administrative support to VP for HR and HR team, including confidential matters.

Skills

Customer Service

Professionalism

Adaptable/Flexibility

Attention to Detail

Confidentiality

Effective Communication

Problem-Solving

Project/Time Management

Teamwork/Collaboration

Establishes Trust

Education

Bachelor’s degree preferred or equivalent experience

Job description

Palm Beach Atlantic University is seeking a Human Resources Assistant to serve as the front office coordinator and primary HR contact. The role provides administrative support to the Vice President for Human Resources and the HR team, ensuring timely, professional service and efficient office operations.

Responsibilities include calendar management, document production, onboarding support, employment eligibility checks, and budget tracking.