People-First HR Assistant - University Operations

Palm Beach Atlantic University; West Palm Beach (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Palm Beach Atlantic University is seeking a Human Resources Assistant to function as the front office coordinator and first point of contact for HR inquiries. The role supports the Vice President for Human Resources and the HR team with administrative duties and service-oriented communication.

Responsibilities include front desk operations, calendar management, document production, candidate inquiry support, and managing expenses and purchases.

Qualifications

• Post high school training required; Bachelor's degree preferred, or equivalent experience.
• 1+ years’ experience supporting teams in a fast-paced environment. Prior HR office experience preferred.

Responsibilities

• Coordinates daily operations and front desk activities such as calendar management, room reservations, meeting logistics, office supply management, upkeep of office equipment, and maintenance of the general office function and aesthetics.
• Monitors the HR inbox and appropriately responds to, and routes as necessary, incoming and outgoing calls, email, and mail.
• Creates, edits, and produces forms, letters, reports, documents, and other correspondence.
• Troubleshoots candidate application inquiries, escalating as needed to supervisor.
• Coordinates the university-wide name badge and business card requests.
• Serves as the primary point person for the employment eligibility verification process.
• Reconciles credit card purchases for the department monthly ensuring all receipts are obtained and submitted to accounting with proper documentation.
• Processes expenses and creates and processes purchase orders for all Human Resources invoices and expenses.
• Tracks departmental budget expenditures and provides reports to the Vice President for Human Resources quarterly and upon request.
• Maintains an office-wide paper and electronic filing system for the department.
• Creatively maintains digital signage for Human Resources university-wide communications.
• Maintains intranet webpages for Human Resources

Skills

Customer Service

Professionalism

Adaptable/Flexibility

Effective Communication

Teamwork

Education

Bachelor's degree preferred

Equivalent experience

Job description

Palm Beach Atlantic University is seeking a Human Resources Assistant to function as the front office coordinator and first point of contact for HR inquiries. The role supports the Vice President for Human Resources and the HR team with administrative duties and service-oriented communication.

Responsibilities include front desk operations, calendar management, document production, candidate inquiry support, and managing expenses and purchases.